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Executive Administrative Assistant

Executive Administrative Assistant

Foods people love. Brands people trust. And a career that nourishes your future like no other. 

If you're driven by the passion to do something meaningful that changes lives, Nestlé is the place for you. Nestlé USA is one of seven operating companies that make up Nestlé’s presence in the United States. We're in 97% of American homes, and as the leading food and beverage company, our goals are to continue to deliver quality food and beverage products, strengthen our local communities, and reduce our environmental and climate impact. 

We’re determined to challenge the status quo and be better tomorrow than we are today. As individuals and teams, we embrace our entrepreneurial culture and have created a workplace where collaboration is essential, courage is rewarded, speed is expected, and agility is the norm to delight our consumers every single day. Here, you will find limitless opportunities to learn and advance your career and feel empowered to succeed in the workplace and beyond. Because our focus is not only on nourishing our customers, but also about enriching you.

Position Summary

This position supports the Vice President, Finance – Revenue Growth Management and the Revenue Growth Management team. The desired candidate must be organized, collaborative and proactive and must also exercise independent judgment and discretion. This position requires performing tasks in a fast-paced environment, working with multiple stakeholders and supporting multiple projects simultaneously. 

 

PRIMARY RESPONSIBILITIES:
• Provide primary administrative support for the Vice President, Finance – Revenue Growth Management. Key activities include maintaining executive’s calendar, proactively addressing scheduling conflicts, and setting up and maintaining appointments and meetings. This role also practices speed and agility and helps to prioritize competing meetings, tasks, or projects.
• Make arrangements for all travel and conferences. Ensure travel approvals and expense reports are completed in a timely manner.
•  Maintain organizational charts and distribution lists for the RGM department.
•  Serve as a liaison with direct reports, employees and vendors.
•  Order office supplies, equipment, etc. on behalf of team as needed.
•  Assist department leadership team as needed.
•  Maintain a high level of confidentiality for sensitive and confidential pertaining to the team, financials, etc.
•  Schedule and organize monthly team meetings.
•  Create presentations to include charts, graphs, etc. and provide editing expertise on team decks.
•  Schedule and manage arrangements for meetings and events including, rooms, ordering meals, refreshments, travel logistics, etc.
•  Coordinate with NBS to research venues for large group offsite meetings.
•  Responsible for processing invoices for the department through P-Card or SAP system. Maintains appropriate vendor files and audit trail.
•  Maintains purchasing card (P-Card) for teams. Ensures all payments are in accordance with compliance policies and maintains appropriate records.
•  Works efficiently with minimum supervision

 


QUALIFICATIONS/EXPERIENCE:
•  High School Diploma required; Bachelor’s Degree preferred
•  Minimum of 3-5 years administrative experience required
•  Strong communications skills, both oral and written. Demonstrates professional judgment and discretion
•  Ability to handle multiple projects simultaneously
•  Ability to work in team-based environment, developing cross-functional network of resources, maintaining effective working relationships
•  Detail oriented and able to work in a fast-paced environment
•  Advanced PC skills required, including MS PowerPoint, Word, Excel, and Outlook, team rooms and share points
•  Experience in SAP is preferred
 

Requisition ID

144155 

It is our business imperative to remain a very inclusive workplace.

To our veterans and separated service members, you're at the forefront of our minds as we recruit top talent to join Nestlé. The skills you've gained while serving our country, such as flexibility, agility, and leadership, are much like the skills that will make you successful in this role.  In addition, with our commitment to an inclusive work environment, we recognize the exceptional engagement and innovation displayed by individuals with disabilities.  Nestlé seeks such skilled and qualified individuals to share our mission where you’ll join a cohort of others who have chosen to call Nestlé home.

The Nestlé Companies are an equal employment opportunity and affirmative action employer seeking diversity in qualified applicants for employment.  All applicants will receive consideration for employment without regard to race, ethnicity, color, gender, gender identity, age, religion, national origin, ancestry, disability, perceived disability, medical condition, genetic information, veteran status, sexual orientation, or any other protected status, as defined by applicable law. Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any special accommodations in order to participate fully in our recruitment experience. Contact us at accommodations@nestle.com or please dial 711 and provide this number to the operator: 1-800-321-6467.

This position is not eligible for Visa Sponsorship.

Foods people love. Brands people trust. And a career that nourishes your future like no other. 

If you're driven by the passion to do something meaningful that changes lives, Nestlé is the place for you. Nestlé USA is one of seven operating companies that make up Nestlé’s presence in the United States. We're in 97% of American homes, and as the leading food and beverage company, our goals are to continue to deliver quality food and beverage products, strengthen our local communities, and reduce our environmental and climate impact. 

We’re determined to challenge the status quo and be better tomorrow than we are today. As individuals and teams, we embrace our entrepreneurial culture and have created a workplace where collaboration is essential, courage is rewarded, speed is expected, and agility is the norm to delight our consumers every single day. Here, you will find limitless opportunities to learn and advance your career and feel empowered to succeed in the workplace and beyond. Because our focus is not only on nourishing our customers, but also about enriching you.

Position Summary

This position supports the Vice President, Finance – Revenue Growth Management and the Revenue Growth Management team. The desired candidate must be organized, collaborative and proactive and must also exercise independent judgment and discretion. This position requires performing tasks in a fast-paced environment, working with multiple stakeholders and supporting multiple projects simultaneously. 

 

PRIMARY RESPONSIBILITIES:
• Provide primary administrative support for the Vice President, Finance – Revenue Growth Management. Key activities include maintaining executive’s calendar, proactively addressing scheduling conflicts, and setting up and maintaining appointments and meetings. This role also practices speed and agility and helps to prioritize competing meetings, tasks, or projects.
• Make arrangements for all travel and conferences. Ensure travel approvals and expense reports are completed in a timely manner.
•  Maintain organizational charts and distribution lists for the RGM department.
•  Serve as a liaison with direct reports, employees and vendors.
•  Order office supplies, equipment, etc. on behalf of team as needed.
•  Assist department leadership team as needed.
•  Maintain a high level of confidentiality for sensitive and confidential pertaining to the team, financials, etc.
•  Schedule and organize monthly team meetings.
•  Create presentations to include charts, graphs, etc. and provide editing expertise on team decks.
•  Schedule and manage arrangements for meetings and events including, rooms, ordering meals, refreshments, travel logistics, etc.
•  Coordinate with NBS to research venues for large group offsite meetings.
•  Responsible for processing invoices for the department through P-Card or SAP system. Maintains appropriate vendor files and audit trail.
•  Maintains purchasing card (P-Card) for teams. Ensures all payments are in accordance with compliance policies and maintains appropriate records.
•  Works efficiently with minimum supervision

 


QUALIFICATIONS/EXPERIENCE:
•  High School Diploma required; Bachelor’s Degree preferred
•  Minimum of 3-5 years administrative experience required
•  Strong communications skills, both oral and written. Demonstrates professional judgment and discretion
•  Ability to handle multiple projects simultaneously
•  Ability to work in team-based environment, developing cross-functional network of resources, maintaining effective working relationships
•  Detail oriented and able to work in a fast-paced environment
•  Advanced PC skills required, including MS PowerPoint, Word, Excel, and Outlook, team rooms and share points
•  Experience in SAP is preferred
 

Requisition ID

144155 

It is our business imperative to remain a very inclusive workplace.

To our veterans and separated service members, you're at the forefront of our minds as we recruit top talent to join Nestlé. The skills you've gained while serving our country, such as flexibility, agility, and leadership, are much like the skills that will make you successful in this role.  In addition, with our commitment to an inclusive work environment, we recognize the exceptional engagement and innovation displayed by individuals with disabilities.  Nestlé seeks such skilled and qualified individuals to share our mission where you’ll join a cohort of others who have chosen to call Nestlé home.

The Nestlé Companies are an equal employment opportunity and affirmative action employer seeking diversity in qualified applicants for employment.  All applicants will receive consideration for employment without regard to race, ethnicity, color, gender, gender identity, age, religion, national origin, ancestry, disability, perceived disability, medical condition, genetic information, veteran status, sexual orientation, or any other protected status, as defined by applicable law. Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any special accommodations in order to participate fully in our recruitment experience. Contact us at accommodations@nestle.com or please dial 711 and provide this number to the operator: 1-800-321-6467.

This position is not eligible for Visa Sponsorship.

Arlington, VA, US, 22209

Arlington, VA, US, 22209


Nearest Major Market: Arlington Virginia
Nearest Secondary Market: Washington DC

Apply now »