Nestlé Professional is committed to providing the finest ingredients, operational knowledge, and uncompromised support to foodservice operations across the US. Our team of culinary experts and skilled product developers partner closely with foodservice professionals to generate creative, branded food and beverage solutions that address a wide variety of needs. As a business serving other businesses, we’re focused on performing with speed, service, and precision to cook up delicious ideas for our clients both small and large. Satisfy your appetite for an exciting career at Nestlé Professional.

This position is not eligible for Visa Sponsorship.

POSITION SUMMARY

Responsible for day-to-day administration of HR policies, programs, and routines which includes supporting recruiting, payroll/compensation, timekeeping records, personnel file maintenance/compliance, onboarding, benefits, training, employee relations, safety and employee appreciation.

PRIMARY PRESPONSIBILITIES

• Act as the first point of contact for all HR inquiries in person and over the phone
• Handle sensitive employee and recruiting information with the utmost confidentiality and discretion
• Coordinate interviews (phone, virtual, and onsite) with the hiring managers by confirming schedules, reserving meeting rooms and preparing interview materials
• Assist with new hire onboarding by initiating and tracking background checks, preparing new hire packets, creating orientation itineraries, coordinating security and systems access, assigning storage/locker space, and ensuring all pre-employment paperwork is complete and in compliance before the first day of work
• Maintain personnel file compliance for every employee and assist with the internal and external audits of HR records
• Generate basic HR reports (e.g. headcount, turnover)
• Audit employee timesheets weekly before processing payroll in Kronos
• Enter predictive schedules into Kronos weekly and track paid leave 
• Process employee updates and changes in a timely manner (e.g. pay adjustments, promotions, transfers, terminations) by submitting Intake Forms in SAP SuccessFactors
• Provide training materials and necessary resources for the Training, Safety, and QA teams
• Collaborate and actively participate in several employee events per year -- ensuring that each event is representative of the company’s image, culture and mission
• Provide employees with information about benefits programs and assist with the enrollment process
• Respond to unemployment claims
• Manage the ordering and maintaining of supplies in the HR Department
• Draft routine HR communications and announcements
• Have a basic knowledge of HR policies and procedures to respond confidently and correctly to employee questions, as well as, understand when it is appropriate to allow the Generalist or Manager address the issue in question
• Assist with the communication and distribution of HR policies and procedures
• Available to connect with employees in the front office and production areas – promoting good will and support
• Provide administrative support for projects and initiatives as needed by Generalist and Manager

SKILLS & EXPERIENCE REQUIREMENTS

• Position requires good math and reading ability
• Strong attention to detail and organizational skills
• Basic to Intermediate MS Office skills (MS Outlook, Word, Excel, and PowerPoint)
• Strong interpersonal communication skills with the ability to speak to people of all professional levels
• Excellent active listening skills
• Willing to work flexible schedule including overtime & holidays.
• Knowledge of HR employment Law: federal, state, and local 

 
Preferences:

• Bilingual (English/Spanish) communication skills
• At least 1 year of experience in an administrative role
• Experience processing payroll for a staff of 100+ employees (Kronos is a plus!)

MINIMUM EDUCATION REQUIREMENTS

• Requires a high school diploma or an equivalent but a BS/BA Degree level education in Human Resources Management, Business, Organizational Communication, or Industrial Psychology is preferred.  
• Prior Human Resources experience is a plus

It is our business imperative to remain a very inclusive workplace.
 
To our veterans and separated service members, you're at the forefront of our minds as we recruit top talent to join Nestlé. The skills you've gained while serving our country, such as flexibility, agility, and leadership, are much like the skills that will make you successful in this role. In addition, with our commitment to an inclusive work environment, we recognize the exceptional engagement and innovation displayed by individuals with disabilities. Nestlé seeks such skilled and qualified individuals to share our mission where you’ll join a cohort of others who have chosen to call Nestlé home.
 

The Nestlé Companies are equal employment opportunity employers. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status or any other characteristic protected by applicable law. Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any special accommodations in order to participate fully in our recruitment experience. Contact us at accommodations@nestle.com or please dial 711 and provide this number to the operator: 1-800-321-6467.

This position is not eligible for Visa Sponsorship. 

Review our applicant privacy notice before applying at https://www.nestlejobs.com/privacy.

Job Requisition: 353160