Management Assistant

POSITION SNAPSHOT

Location: Jeddah, Kingdom of Saudi Arabia
Company: Nestlé Saudi Manufacturing
Full-Time Contract

POSITION SUMMARY

Joining Nestlé means you are joining the largest Food and Beverage Company in the world. At our very core, we are a human environment - passionate people driven by the purpose of enhancing the quality of life and contributing to a healthier future. A Nestle career empowers you to make an impact locally and globally, as you are provided with the opportunity to make a mark and stand out, if you seek it. With Nestle, you are enabled and encouraged to grow not only as professionals, but also as people.

A DAY IN THE LIFE …

• Assisting the GM:
• Responsible for GM Office: assets, supplies, files & documents, mail, faxes, incoming external calls, subscription newsletters, newspapers, and magazines.
• Booking & reservation which are related to the GM (internal & external business visits, trainings, meetings)
• May attend meetings under direction of GM to assist with the administrative detail "Minutes" if required.
• Handling & wrapping yearly gifts, sending & receiving all correspondences related to the same, for VIP stakeholders along with sending greeting cards (in alignment with MENA CEO's office)
• Typing official docs & letters in English (whenever required)
• Consolidate monthly commercial reports, key highlights, proud moments, and follow-up with internal stakeholders to submit to HO.
• Liaison between GBM and Official institutions whenever required.
• Handling all incoming & outgoing PR gifts & cards, sending & receiving all correspondences related to the same, for VIP Customers, Suppliers & Official Bodies.
• Consolidate all slides for Info session quarterly.
• Support in planning the CEO visit, coordinates all preparations to ensure smooth and wellplanned market visit is executed.
• Book and block the GBM's calendar for monthly report submissions to MENA.
• Monthly reminder for stakeholders on MOR key action points achievement.
• Keep in file all the documents signed by the GM (BDA, Service agreement, ministry letters. Etc.)
• Scan BDA & upload in sales team room; (notify Sales Support any new uploads)
• Travel Coordination:
• Guardian of the T&E Policy (in Concur): ensure adherence, implementation & use or proper docs & communication.
• Arranging hotel room bookings for all internal & external NBT visitors.
• Arranging hotel venue bookings for meetings, trainings & conferences.
• Supports in reservations of air tickets and hotel rooms for travelling NBT employees for business visits or trainings (whenever required)
• Coordinate VIP visitors' agendas: hotel reservations, transportation, dining, documentations, etc.

What will make you successful…

• University Degree with 2-3 years’ experience in administrative work or support services.