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Office Administration Coordinator

Office Administration Coordinator

Jeddah, SA, 11111

Jeddah, SA, 11111

Position Snapshot

Location: Abha, Saudi Arabia
Company: Nestlé Saudi Arabia

Full-time

2-3 years’ experience in facilities management or office management

Must be a Saudi national 

 

Position Summary

Oversee company procedures, health and safety measures and day-to-day facility operation by managing suppliers and Landlords. Support Nestle`s values by implementing office guidelines, “green” initiatives and providing regular feedback on the office performance. Main responsibility includes the monitoring of facility operations, PO/PR/GR creation, and acting as main point of contact for all facility related matters (both for internal and external customers). Additionally, to organize and coordinate administration duties and office procedures, and assist in office guideline implementation and monitoring of compliance.

A day in the life of...

Screens and routes telephone call and responds to inquiries from the public, vendors, contractors/subcontractors by referring calls to appropriate personnel

Keep inventories and orders company office and kitchen supplies. Assures office and office kitchen areas are neat and orderly when guests are visiting the company.

Greeting visitors and persons entering organization and directing individuals to correct destination.

Coordinating small repair and periodic maintenance activities by external suppliers.

Handling, arranging and distribution of courier packages, letters and maintaining record for invoicing.

Helping maintain workplace security by issuing, checking and collecting badges as necessary and maintaining visitor logs.

Issuing PR/PO and GR in relation to facility services to third party vendors.

Initiate timely rent payment to Landlords and act as main point of contact.

Able to manage small projects with low complexity (e.g. minor refurbishments and move).

Act as main point of contact for employee communication.

Understand local health and safety requirements and ensure compliance with local regulations and/or our standards.

Monitor deliverables by Landlords (maintenance and repair of critical building assets, fire safety standards).

Execute on Sustainability targets (if applicable), energy monitoring and promote sustainable building solutions.

What will make you successful

2-3 years’ experience in facilities management or office management 

Good verbal, written and presentation communication skills with the ability to communicate with a wide variety of audiences

Organizing, planning, and customer service orientation

Great attention to detail and stress tolerance.

Should be honest, respectful, and trustworthy

Good interpersonal and time management skills

We are Nestlé, the largest food and beverage company. We are 328,000 people strong driven by the purpose of enhancing the quality of life and contributing to a healthier future. Our values are rooted in respect: repect for ourselves, respect for others, respect for diversity and respect for our future. With more than 89.5 billion CHF in 2016, we have an expansive presence with 442 factories in more than 86 countries. We believe our people are our most important asset, so we'll offer you a dynamic inclusive international working environment with many opportunities across different businesses, functions and geopraphies, working with diverse teams and cultures. Want to learn more? Visit us at www.nestle.com.

Position Snapshot

Location: Abha, Saudi Arabia
Company: Nestlé Saudi Arabia

Full-time

2-3 years’ experience in facilities management or office management

Must be a Saudi national 

 

Position Summary

Oversee company procedures, health and safety measures and day-to-day facility operation by managing suppliers and Landlords. Support Nestle`s values by implementing office guidelines, “green” initiatives and providing regular feedback on the office performance. Main responsibility includes the monitoring of facility operations, PO/PR/GR creation, and acting as main point of contact for all facility related matters (both for internal and external customers). Additionally, to organize and coordinate administration duties and office procedures, and assist in office guideline implementation and monitoring of compliance.

A day in the life of...

Screens and routes telephone call and responds to inquiries from the public, vendors, contractors/subcontractors by referring calls to appropriate personnel

Keep inventories and orders company office and kitchen supplies. Assures office and office kitchen areas are neat and orderly when guests are visiting the company.

Greeting visitors and persons entering organization and directing individuals to correct destination.

Coordinating small repair and periodic maintenance activities by external suppliers.

Handling, arranging and distribution of courier packages, letters and maintaining record for invoicing.

Helping maintain workplace security by issuing, checking and collecting badges as necessary and maintaining visitor logs.

Issuing PR/PO and GR in relation to facility services to third party vendors.

Initiate timely rent payment to Landlords and act as main point of contact.

Able to manage small projects with low complexity (e.g. minor refurbishments and move).

Act as main point of contact for employee communication.

Understand local health and safety requirements and ensure compliance with local regulations and/or our standards.

Monitor deliverables by Landlords (maintenance and repair of critical building assets, fire safety standards).

Execute on Sustainability targets (if applicable), energy monitoring and promote sustainable building solutions.

What will make you successful

2-3 years’ experience in facilities management or office management 

Good verbal, written and presentation communication skills with the ability to communicate with a wide variety of audiences

Organizing, planning, and customer service orientation

Great attention to detail and stress tolerance.

Should be honest, respectful, and trustworthy

Good interpersonal and time management skills

We are Nestlé, the largest food and beverage company. We are 328,000 people strong driven by the purpose of enhancing the quality of life and contributing to a healthier future. Our values are rooted in respect: repect for ourselves, respect for others, respect for diversity and respect for our future. With more than 89.5 billion CHF in 2016, we have an expansive presence with 442 factories in more than 86 countries. We believe our people are our most important asset, so we'll offer you a dynamic inclusive international working environment with many opportunities across different businesses, functions and geopraphies, working with diverse teams and cultures. Want to learn more? Visit us at www.nestle.com.

Apply now »