Position Snapshot

Location: Konolfingen, Switzerland 
Company: Société des Produits Nestlé
Act. Rate: Full-Time Act. Rate 100 % 
Type of contract: Permanent contract 
Start date: ASAP

Position Summary

As Senior Administrative Assistant within our NPTC (Nestlé Product Technology Center) Nutrition based in Konolfingen, you will provide proactive & high-quality support to the teams of NPTC Nutrition and Nestlé Development Unit (NDU) NHS within the Nestlé Research and Development Center in Konolfingen. You will manage the administrative tasks and prioritize commitments in order to respect deadlines.    

The Nutrition “Strategic Business Unit” (SBU) is part of the Nestlé Group. Our mission is to nurture a Healthier Generation. We will achieve this by leading the way in research and development of science proven nutrition solutions and by partnering with parents and healthcare professionals around the world. At the heart of our mission is the knowledge and understanding that nutrition in the first 1 000 days of life, from conception, through pregnancy and throughout the child’s first two years of life - has a direct and significant impact on health and performance in later life. Our product portfolio includes such trusted and well-recognized brands as NAN, NIDO, LACTOGEN, NESTOGEN, GERBER, CERELAC, SMA and ILLUMA.

At Nestlé Research and Development in Konolfingen near Bern / Switzerland, we develop for Nestlé worldwide, new products, processes and packaging concepts in the areas of Dairy and Nutrition. In addition, we also provide technical assistance to our factories.

A day in the life of a Senior Administrative Assistant

• Manage general administration activities with efficiency to ensure timely follow-up 
• Plan visit reports, trial reports, manage Documentum platform including all file uploads
• Organize & support planning coordination of meetings major events (Portfolio review meetings, R&D strategy) & plan quarterly team meetings, workshops & events, department outings, etc.
• Manage the onboarding process for new employees & related communication 
• Responsible for updates of organization charts, distribution lists etc.
• Manage SharePoint (structure, intranet update, access rights etc.)
• Prepare presentations & documents proofreading & documentation consolidation 
• Manage the PR/PO process whenever needed (Purchase requests & samples orders)
• Act as "super-user or expert" for the deployment of new Nestlé solutions (IT/office tools, processes and policies)
• Travel systems super user support the organization of complex travel and expenses

What will make you successful

• Proven experience as Senior Assistant within Nestlé or confirmed experience as Administrative Assistant within an international organization
• Conscientious with strong attention to details and capacity to work within tight deadlines
• Strong prioritization & organization skills
• Excellent stakeholder management & communication skills 
• Proactive & reliable, with strong work ethic
• Excellent collaboration and teamworking skills
• Very good command of Microsoft Office, SAP & Concur
• Fluency in English (spoken & written), German would be a plus