Clinical Trial Assistant    
Clinical Research Unit

Position Snapshot

Location: Nestlé Research, Lausanne, Switzerland 
Institute: Clinical Research Unit
Company: Société des Produits Nestlé S.A.
Act. Rate: Full-Time Act. Rate 100% 
Type of contract: Permanent contract 

Important Information: After submitting your application, you will be automatically invited to record a video introduction guided by specific questions. This video introduction should take no longer than 10 minutes. Once this step is completed, we would be pleased to consider your application and assess your profile accordingly. Kindly be informed that we will only consider candidates who have completed this step within 7 days from application. In case you miss this step, we will regretfully conclude that you are withdrawing your application.

What we offer at Nestlé

Genuine opportunities for career and personal development
Modern “smart office” locations providing agile & collaborative workspaces
Dynamic international working environment
Attractive additional benefits 

Discover the true essence of Nestlé Research and watch our insightful video, showcasing our values and commitment to fostering a fulfilling work environment. 

Position Summary

We are looking for a Clinical Trial Assistant to support Clinical Project Managers (CPMs) and the study team with various administrative and documentation activities related to clinical studies. This role is crucial during the operational phase of clinical studies to ensure a flawless, efficient and smooth execution of the Clinical Trials while complying with internal Standard Operating Procedures, applicable laws and ICH Good Clinical Practice. 

Nestlé Research is based in Lausanne, Switzerland, employs approximately 1000 people and is comprised of five Nestlé Institutes: Food Sciences, Health Sciences, Food Safety & Analytical Sciences, Packaging Sciences, and Agricultural Sciences. Unlock the door of our organization and find out more about our research activities and expertise here.

A Day in the Life of a Clinical Trial Assistant    

• Supports the setup, maintenance, and archiving of high-quality electronic Trial Master Files (TMF)
• Provides oversight to CROs by developing eTMF guidelines and review processes
• Manages clinical study documentation in compliance with Good Clinical Practices (GCP) and Standard Operating Procedures (SOPs) and perform filing Quality Check
• Assists CPMs with budget and invoice management
• Maintains clinical study management tracking tools (CTMS) and supports study registration 
• Provides logistical support for trial management, including shipments and training organization
• Conducts quality checks of protocols, consent forms, and advertisements for compliance
• Organizes clinical meetings, managing agendas, minutes, and logistics
• Aids in global communications, including newsletters and website postings
• Assists in the preparation and maintenance of SOPs, work instructions, and training materials
• Contributes to the continuous improvement of working processes

What will make you successful

• Bachelor's Degree in health care, life sciences, or a related field, with relevant experience in the Food/Pharma/CRO industry or academic setting
• Records management experience in a GCP-regulated environment; experience in clinical studies in Nutrition is a plus
• Solid experience with electronic document management systems and eTMF
• Proven administrative skills with substantial experience in managing professional clinical studies
• Strong knowledge of Good Clinical Practices (GCP), regulations/guidelines, and compliance requirements related to eTMF
• Proficient in common office technology
• Excellent planning, communication (both written and verbal), and organizational skills
• Ability to manage multiple complex tasks within set timelines
• Capability to work both independently and in an international team environment
• Hands-on, service-oriented attitude and a team player
• Able to speak English fluently; proficiency in other European languages is an asset

Nestlé is committed to the accessibility of its recruitment process. If you require an adaptation during the recruitment process, please do let us know so we can support you effectively. All information will be treated confidentially.

At Nestlé, we want to help shape a better and healthier world, inspire people to live healthier lives and deliver impact at a scale and pace that makes a difference. We do this by fostering a diverse, friendly, supportive, and collaborative environment, that creates positive disruption, embraces innovation, and empowers people and teams to win. We aim to hire friendly, respectful, inspiring people who care about the people’s lives that we touch every single day.

Be a force for good. Join Nestlé and visit us on www.nestle.com.