Main Purpose of the Role: 

• Responsible for the efficient and smooth running of the Executive Board Member's office – keeping the 
  agenda, balancing commitments and prioritizing (internal & external obligations) aiding him/her to 
  respect deadlines. A proactive mindset and ability to evaluate and prioritize, flexibility and amenability 
  with all stakeholders
• Focused on supporting an individual executive or small number of executives in their day-to-day office 
  activities

Key Deliverables: 

• Administration - First contact point for all stakeholders (internal & external)
• Travel & Events Management
• Finance & Procurement - Consolidate departmental/unit budget planning process act as liaison with the controller
  and ensure the procurement process and payment terms in line with the Corporate guidelines are respected
• Obtaining and organizing information for use in conferences, speeches, and reports as requested by the 
  executive
• Editing, proofing, formatting, document design/production, form filling, and data entry
• Scheduling/coordinating meetings, diaries, and travel arrangements
• Coordinate and manage the agenda, prioritise, organise and prepare meetings incl. the appropriate 
  documents & prepare induction programs
• Identify, anticipate, prioritise incoming mail and prepare information required to ensure timely follow-up