Executive Assistant (Night Shift)
Executive Assistant (Night Shift)
A day in the life...
- Administrative support for assigned teams. Manage scheduling requested meetings, meeting coordination (confirming attendee availability, booking rooms, setting up teleconference or video conference capability, ordering food, etc.) and processing expense reports.
- Document management, including proofing different types of documents, including agreements, memos, correspondence and presentation materials, distribution (internal & external) & follow-up, and coordination as needed with other staff, such as routing, signature and delivery of contracts.
- Process travel and expense receipts within applicable Nestle systems (Concur, SAP, etc) using resources and knowledge of airlines, airports, ground transportation, accommodations, etc., , considering corporate policies and processes.
- Records and distributes minutes of the meetings
- Monitors, responds to e-mail communications without fail
- Prioritizes and manages multiple tasks, and follows through on issues in a timely manner.
- Answers and manages calls.
Are you a fit?
- Bachelor degree holder
- At least 2 years experience as an Executive Assistant
- With high degree of discretion in handling confidential information
- Excellent written and oral communication skills
- Strong organizational skills
- Ability and willingness to work in different shifts, as needed
- Strong presentation and facilitation skills
- Strong knowledge of organization, people and culture
- Ability to relate to people at all levels of the organization
- Ability to build strong working relationships, internal and external to the organization
A day in the life...
- Administrative support for assigned teams. Manage scheduling requested meetings, meeting coordination (confirming attendee availability, booking rooms, setting up teleconference or video conference capability, ordering food, etc.) and processing expense reports.
- Document management, including proofing different types of documents, including agreements, memos, correspondence and presentation materials, distribution (internal & external) & follow-up, and coordination as needed with other staff, such as routing, signature and delivery of contracts.
- Process travel and expense receipts within applicable Nestle systems (Concur, SAP, etc) using resources and knowledge of airlines, airports, ground transportation, accommodations, etc., , considering corporate policies and processes.
- Records and distributes minutes of the meetings
- Monitors, responds to e-mail communications without fail
- Prioritizes and manages multiple tasks, and follows through on issues in a timely manner.
- Answers and manages calls.
Are you a fit?
- Bachelor degree holder
- At least 2 years experience as an Executive Assistant
- With high degree of discretion in handling confidential information
- Excellent written and oral communication skills
- Strong organizational skills
- Ability and willingness to work in different shifts, as needed
- Strong presentation and facilitation skills
- Strong knowledge of organization, people and culture
- Ability to relate to people at all levels of the organization
- Ability to build strong working relationships, internal and external to the organization
Meycauayan, PH, 3020
Meycauayan, PH, 3020