Job Description: SHE, Wellness & Facilities Manager:

The SHE, Wellness & Facilities Manager is responsible for ensuring a safe and healthy work environment, promoting employee wellness, and managing facilities operations. This role involves developing and implementing safety, health, and environmental policies, conducting risk assessments, and providing training on safety protocols. The manager also designs and implements employee wellness programs, oversees facility management and maintenance, and ensures compliance with regulatory requirements:

1. Safety, Health, and Environment (SHE) Management:

• Develop and implement safety, health, and environmental policies, procedures, and programs to ensure compliance with local regulations and company standards.
• Provide guidance and training to employees on safety protocols, emergency response, and incident prevention.
• Investigate incidents and accidents, analyze root causes, and develop corrective actions to prevent recurrence.
• Maintain and update safety records and reports.
• Oversee the operations of on-site medical clinics, if applicable, ensuring efficient and effective healthcare services for employees.
• Develop and implement protocols and procedures for clinic operations, including appointment scheduling, patient flow, and medical record management.
• Coordinate occupational health programs, including pre-employment medical examinations, health assessments, and workplace health promotion initiatives.
• Collaborate with healthcare professionals to provide guidance on occupational health and wellness matters, such as ergonomics, workplace hazards, and health-related policies.
• Develop and implement emergency response protocols for medical incidents or emergencies that may occur within the workplace.
• Collaborate with external emergency medical services and hospitals to establish effective emergency response plans.

2. Employee Wellness Programs:

• Design and implement employee wellness programs to promote employee well-being on the 8 different dimensions (e.g.: #WellbeingMatters program) and ensure it delivers on its objectives.
• Collaborate with HRBPs, SHE Pillars and wellness/ employee committees to develop initiatives such as fitness programs, mental health support, stress management, and healthy lifestyle campaigns.
• Provide resources and educational materials to support employee wellness initiatives.
• Evaluate the effectiveness of wellness programs and make recommendations for improvement.

3. Facilities Management:

• Oversee the management and maintenance of facilities, including office spaces, equipment, and infrastructure.
• Develop and implement facility management plans, policies, and procedures to ensure operational efficiency and a comfortable work environment.
• Coordinate with vendors, suppliers, and contractors to ensure timely and cost-effective facility maintenance and repairs.
• Manage facility budgets, expenses, and contracts.
• Ensure compliance with building codes, safety regulations, and environmental standards.

4. Emergency Preparedness and Business Continuity:

• Develop and implement emergency response plans, including evacuation procedures, fire safety protocols, and crisis management strategies.
• Conduct drills and training sessions to prepare employees for emergency situations in partnership with BCM team in NBS and NiM
• Collaborate with relevant stakeholders to develop and maintain business continuity plans.

5. Regulatory Compliance:

• Stay updated on local laws, regulations, and industry standards related to safety, health, environment, and facilities management (E.G. ISO, DOLE, NIA, CARE, etc)
• Ensure compliance with relevant regulatory requirements and certifications and maintain necessary permits and licenses.
• Collaborate with regulatory agencies, government bodies, Barangays and other relevant external stakeholders and conduct internal audits to ensure adherence to compliance standards.

6. Stakeholder Engagement and Communication:

• Collaborate with cross-functional teams, including HR, operations, and leadership and NiM to promote a culture of safety, wellness, and efficient facility management.
• Communicate safety, wellness, and facility-related updates and initiatives to employees through various channels.
• Provide training and guidance to employees and managers on SHE, wellness, and facility-related topics.

6. Risk Management:

• Conduct risk assessments and audits to identify potential hazards and implement appropriate control measures.
• Implement proactive measures to prevent accidents, injuries, and occupational illnesses.
• Conduct regular inspections and audits to ensure compliance with safety regulations and identify areas for improvement.

8. Sustainability Initiatives:

• Implement sustainability initiatives related to energy efficiency, waste management, and environmental conservation.
• Collaborate with relevant stakeholders to develop and implement sustainable practices within the organization.
• Monitor and report on sustainability performance indicators.

9. Supplier and Contractor Management:

• Collaborate with healthcare providers and vendors to ensure the availability of medical supplies, equipment, and necessary resources.
• Manage relationships with suppliers and contractors involved in safety, wellness, and facilities-related services.
• Ensure that suppliers and contractors adhere to safety and environmental standards.
• Evaluate supplier and contractor performance and make recommendations for improvement or changes when necessary.

10. Budgeting and Cost Control:

• Develop and manage budgets for safety, wellness, and facilities-related activities.
• Monitor expenses and implement cost-saving measures without compromising safety and quality.
• Collaborate with finance teams to ensure accurate financial reporting and forecasting.

6. Leadership and Team Management:
7. Continuous Improvement:

• Provide leadership, guidance, and mentorship to the team, fostering a high-performance culture.
• Set clear goals and expectations, monitor team performance, and provide regular feedback and coaching.
• Develop and nurture talent within the team, identifying and addressing skill gaps through training and development initiatives.
• Foster collaboration and strong partnerships within the HR, BCM, SHE and Leadership team and across the organization (E.g.: NiM, IBS, Associations, etc.).
• Continuously assess and evaluate safety, wellness, and facilities management processes to identify opportunities for improvement.
• Implement initiatives to enhance efficiency, effectiveness, and employee satisfaction.
• Stay updated on industry trends, best practices, and technological advancements in SHE, wellness, and facilities management.

Qualifications:

• Bachelor's degree in Occupational Health and Safety, Environmental Science, Facilities Management, or a related field (Master's degree preferred).
• 8+ years of experience in SHE management, wellness programs, and facilities management, preferably in the FMCG or BPO industry.
• Strong knowledge of safety, health, and environmental regulations and best practices.
• Experience in designing and implementing employee SHE and wellness programs.
• Familiarity with facility management principles, including maintenance, repairs, and vendor management.
• Excellent leadership, communication, and interpersonal skills.
• Strong analytical and problem-solving abilities.
• Proficiency in relevant software and tools for safety, wellness, and facilities management.
• Professional certifications in SHE management, wellness, or facilities management are a plus.
• Demonstrate the following Nestlé Leadership Framework (NLF) behaviors: Connect, Impact, Win and Collaborate