HR Coordinator

Position Snapshot

Business area: Nespresso Canada

Location: 300 Léo-Pariseau, suite 2300 Montréal, QC Canada H2X 4B

Hybrid

A little bit about us

Nestlé Nespresso SA is a pioneer and is widely regarded as one of the top references in the field of high-quality portioned coffee. The company works with more than 168,550 farmers in 18 countries through its AAA Sustainable Quality™ Program to embed sustainability practices on farms and the surrounding landscapes. Launched in 2003 in collaboration with the NGO Rainforest Alliance, the program helps to improve the yield and quality of harvests, ensuring a sustainable supply of high-quality coffee and improving livelihoods of farmers and their communities.  

In 2022, Nespresso achieved B Corp™ certification – joining an international movement of over 9,700 purpose-led businesses that meet B Corp’s high standards of social and environmental responsibility and transparency. 

Headquartered in Vevey, Switzerland, Nespresso operates in 96 markets and has over 14'000 employees. In 2024, it operated a global retail network of 818 boutiques. For more information, visit the Nespresso corporate website: www.nestle-nespresso.com. 

What to Expect:

The HR Coordinator handles a variety of administrative and coordination tasks to support the HR team operations. The role ensures that the HR team's operations are maintained efficiently, up-to-date, and accurately.

A day in the life:

HR coordination and administrative tasks

• Lead the shared HR email inbox (consult inbox daily, respond to queries, answer questions and redirect to appropriate HR members) complete                                                                                                                                                     
• Purchase order (PO) creation and matching of invoices for general HR activities, learning & development activities and some office activities
• Vendor creation, mandatory documents sent to supplier
• Monthly accruals and other related budget tasks as needed (Finance End of year)
• Act as point of contact for expense guidelines for HR department and for Procurement                                                                                                                                                                              
•  Organize and coordinate department’s meetings by arranging facilities, issuing information or invitations
•  Approve Business Travel Account (BTA) demands for employees with no Amex but needs to travel by plane including Hotel                                                                                                                                                      
•  Initiate webform requests for OOL (Object On Loan) for internal employees in Boutique (badge changed, lost)           
• Monthly meeting with Admin committee                                       
• Monthly validation for Club Credit eligibility and approves exception during the month 

Lead Talent Acquisition Process for the Boutique Population:

• Manage the full-cycle recruitment process for hourly roles (job posting, initiate background checks, prepare offer letters, sending hiring documents, and maintaining candidate engagement).
• Complete administrative tasks in SuccessFactors (SF).
• Monitor and update job requisitions in SF, partner with Hiring Managers, and maintain accurate recruitment trackers.

B2C HR Team Engagement and Support:

• Provide coverage and other administrative tasks as necessary to support TA and HRBP functions
• Actively participate in various HR projects including conducting research and analysis, developing and revising policies/processes, and creating communication materials.
• Utilise continuous improvement in HR to develop functional efficiencies and ways or working.

Data Analytics & Reporting

• Responsible for providing reports for HR but also for other BU; recurrent Monthly and on request
• Monthly preparation of HR KPI for Leadership Team                                                                                                        
• Key contact for data and KPI questions and queries                                                                                                       
• Translate data and trends into strategies and stories; clearly communicate findings of analysis to HR team and various collaborators

Sales Incentive Plan (SSIP): Monthly and quarterly management                        

• Adapt a monthly report with HR data

• Interact with BI, Trade, Retail, CRC and Randstad to ensure accuracy of information Obtain eligible earnings from payroll and agencies.

Role Requirements

• Bilingualism in English and French is required for this position. The role involves frequent and complex collaboration with stakeholders across the Canadian market and/or internationally. These interactions necessitate a high level of proficiency in English to effectively perform the tasks associated with the job. 
• Diploma in Administration, HR, data analysis or related field
• 3+ years relevant experience in data analysis functions                      
•  3+ years relevant experience in coordination functions
•  Advanced knowledge of Microsoft tools 
•  Experience in HR analytics including building, configuring, customizing, and implementing reports and dashboards

Preferred Skills

• Strong attention to detail and high commitment to accuracy 
• Self-motivated, takes initiative and can work independently
•  Ability to multi-task in a fast-paced dynamic environment

Benefits

• Comprehensive total rewards benefits package including Health and Dental benefits that start on day one of employment
• Company matched pension plan
• Three weeks of Vacation and six personal days (Personal Paid Holidays)
• Flexible and hybrid work arrangements
• Excellent training and development programs as well as opportunities to grow within the company
• Access to Educational Assistance & Tuition Reimbursement
• Bonus eligibility
• Gender affirmation benefits to ensure access to necessary care, resources, and coverage for gender-affirming procedures
• Fertility Services and Surrogacy Medical Coverage to support the pursuit of a path to parenthood regardless of medical conditions, gender or sexual orientation
• Adoption benefits to remove some of the financial barriers associated with adoption
• Free Nespresso Coffee Machines and $100 monthly coffee credit
• Up to 50% off – Nespresso Coffee Machine, Capsules and accessories
• Access to the Discount Company store with Nestlé, Nespresso, and Purina products (Located across various Nestle offices/sites) ·

What you need to know

We will be considering applicants as they apply, so please don’t delay in submitting your application.

Nestlé Canada is an equal-opportunity employer committed to diversity, equity, inclusion, and accessibility. We welcome qualified applicants to bring their diverse and unique experiences as a result of their education, perspectives, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, colour, religion, disability, sexual orientation and beliefs.

If you are selected to participate in the recruitment process, please inform Human Resources of any accommodations you may require. Nestlé will work with you in an effort to ensure that you are able to fully participate in the process.