Position Title: Executive Secretary

Company: Al Manhal Water Factory (Nestlé Waters KSA)

Location: Al Manhal Water Factory - Riyadh

Main Purpose of Job:

Organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks including schedule meetings and organizing short and long-term calendars

Key Responsibilities:

1. Manage and coordinate daily, weekly, and monthly calendars of senior managers
2. Maintains calendar of appointments for the Senior management, ensuring the Senior management is apprised of all appointments and changes as well as matters requiring immediate attention                                     
3. Uses automated office systems to prepare letters, memoranda and reports                 
4. Processes records and forms, requisitions office supplies, and performs other administrative support procedures for effective office management                  
5. Opens and screens mail addressed to the Senior management, answers routine mail independently and routes other mail with background material as necessary                   
6. Maintains all files for the CBM/Senior management, ensuring that material is properly marked and accessible for immediate use                                     
7. Acts as liaison in coordinating matters between the Senior management Office and other department heads and managers.

Key Experiences:

1. A diploma degree in Executive Secretary
2. +1 year of experience in the field in same position.
3. Fluent in English