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Executive Assistant

Executive Assistant

Pets are our passion, safety is our promise and progress is our pledge. We work smarter, not harder. As a result, we’re widely known as a ‘Best Place to Work’. We make some of the world's most popular and trusted food brands and are committed to advancing the science, health and food products for pets.  

Position Snapshot

Location: Eightrium, SG
Company: Nestlé Singapore
Full-time
5+ years of experience

Position Summary

Joining Nestlé means you are joining the largest Food and Beverage Company in the world. At our very core, we are a human environment – passionate people driven by the purpose of enhancing the quality of life and contributing to a healthier future. A Nestle career empowers you to make an impact locally and globally, as you are provided with the opportunity to make a mark and stand out, as long as you seek it. With Nestle, you are enabled and encouraged to grow not only as professionals, but also as people.

We are looking for a Executive Assistant to provide administrative, coordination and support to the Head of Ensuring Supply and Technical Leadership Team. Main point of contact for all ad-hoc queries and assistance. Collaborate with EA to Regional Business head for smooth, timely organisation of team related initiatives / meetings etc. 

A day in the life of...

Support to Head of Ensuring Supply and Operations Leadership team: 
- Main point of contact for ad-hoc queries and assistance
- Effective end-to-end management of calendars including creation, rescheduling & cancellation of appointments/meetings
- Effective communication with Factories / markets
- Timely expense management
- Organisation of executive business travel, including flights, accommodation, hire cars, visa application, creation of itineraries & agendas, credit management; 
- International travel and itinerary arrangements Market Visits 
- Prepare for Weekly and Monthly Leadership & Regional meetings: Creation of agendas; Minute-taking, distribution & follow-up; arranging of meeting room or offsite venue hire, catering arrangements, IT support - manage overall process
- Ownership and preparation of Monthly and Quarterly business updates: including agenda creation, liaising with presenters, collation of power point decks, offsite venue bookings
- Prepare for and facilitate onboarding of new team members  -Induction process, including creating and distribution of agendas; liaising with presenters; managing attendee tracker
- Consolidate / produce any necessary correspondence, emails, reports as requested 
- Assistance with reward & recognition initiatives
- PO Management: responsible for creation and ownership of Purchase Orders under General Management Cost Centre, including vendor setup and maintenance.
- Ongoing management email distribution lists
- Provide as necessary support across any key projects, events and/or activations within business 
- Concur Superuser for the team
- Owner and ongoing management of shared team folders and access

What will make you successful

  • 1+ years experience in FMCG (blue chip) organisation preferred
  • 4-5 years EA/secretarial experience preferred
  • Excellent attention to detail
  • Sound time management, organisational skills and proven ability to meet deadlines without compromising quality.
  • Proficient in the use of MS Office, particularly Word, Excel and PowerPoint.
  • Excellent written communication skills and demonstrated ability to proof read and edit documents effectively.
  • Demonstrated initiative, problem solving, the ability to work automously and with flexibility.
  • Experience using MS Teams, SAP & Concur preferred

Nestlé is 308,000 employees strong and are driven by the purpose of enhancing the quality of life and contributing to a healthier future. With more than CHF 91.4 billion sales in 2018, we have an expansive presence with 413 factories in more than 85 countries. We believe our people are our most important asset, so we'll offer you a dynamic international working environment with constant opportunities for development. Want to learn more? Visit us at www.nestle.com.

Pets are our passion, safety is our promise and progress is our pledge. We work smarter, not harder. As a result, we’re widely known as a ‘Best Place to Work’. We make some of the world's most popular and trusted food brands and are committed to advancing the science, health and food products for pets.  

Position Snapshot

Location: Eightrium, SG
Company: Nestlé Singapore
Full-time
5+ years of experience

Position Summary

Joining Nestlé means you are joining the largest Food and Beverage Company in the world. At our very core, we are a human environment – passionate people driven by the purpose of enhancing the quality of life and contributing to a healthier future. A Nestle career empowers you to make an impact locally and globally, as you are provided with the opportunity to make a mark and stand out, as long as you seek it. With Nestle, you are enabled and encouraged to grow not only as professionals, but also as people.

We are looking for a Executive Assistant to provide administrative, coordination and support to the Head of Ensuring Supply and Technical Leadership Team. Main point of contact for all ad-hoc queries and assistance. Collaborate with EA to Regional Business head for smooth, timely organisation of team related initiatives / meetings etc. 

A day in the life of...

Support to Head of Ensuring Supply and Operations Leadership team: 
- Main point of contact for ad-hoc queries and assistance
- Effective end-to-end management of calendars including creation, rescheduling & cancellation of appointments/meetings
- Effective communication with Factories / markets
- Timely expense management
- Organisation of executive business travel, including flights, accommodation, hire cars, visa application, creation of itineraries & agendas, credit management; 
- International travel and itinerary arrangements Market Visits 
- Prepare for Weekly and Monthly Leadership & Regional meetings: Creation of agendas; Minute-taking, distribution & follow-up; arranging of meeting room or offsite venue hire, catering arrangements, IT support - manage overall process
- Ownership and preparation of Monthly and Quarterly business updates: including agenda creation, liaising with presenters, collation of power point decks, offsite venue bookings
- Prepare for and facilitate onboarding of new team members  -Induction process, including creating and distribution of agendas; liaising with presenters; managing attendee tracker
- Consolidate / produce any necessary correspondence, emails, reports as requested 
- Assistance with reward & recognition initiatives
- PO Management: responsible for creation and ownership of Purchase Orders under General Management Cost Centre, including vendor setup and maintenance.
- Ongoing management email distribution lists
- Provide as necessary support across any key projects, events and/or activations within business 
- Concur Superuser for the team
- Owner and ongoing management of shared team folders and access

What will make you successful

  • 1+ years experience in FMCG (blue chip) organisation preferred
  • 4-5 years EA/secretarial experience preferred
  • Excellent attention to detail
  • Sound time management, organisational skills and proven ability to meet deadlines without compromising quality.
  • Proficient in the use of MS Office, particularly Word, Excel and PowerPoint.
  • Excellent written communication skills and demonstrated ability to proof read and edit documents effectively.
  • Demonstrated initiative, problem solving, the ability to work automously and with flexibility.
  • Experience using MS Teams, SAP & Concur preferred

Nestlé is 308,000 employees strong and are driven by the purpose of enhancing the quality of life and contributing to a healthier future. With more than CHF 91.4 billion sales in 2018, we have an expansive presence with 413 factories in more than 85 countries. We believe our people are our most important asset, so we'll offer you a dynamic international working environment with constant opportunities for development. Want to learn more? Visit us at www.nestle.com.

SINGAPORE, SG, 486035

SINGAPORE, SG, 486035

Apply now »