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Senior Administrative Assistant

Senior Administrative Assistant

Foods people love. Brands people trust. And a career that nourishes your future like no other. 

If you're driven by the passion to do something meaningful that changes lives, Nestlé is the place for you. Nestlé USA is one of seven operating companies that make up Nestlé’s presence in the United States. We're in 97% of American homes, and as the leading food and beverage company, our goals are to continue to deliver quality food and beverage products, strengthen our local communities, and reduce our environmental and climate impact. 

We’re determined to challenge the status quo and be better tomorrow than we are today. As individuals and teams, we embrace our entrepreneurial culture and have created a workplace where collaboration is essential, courage is rewarded, speed is expected, and agility is the norm to delight our consumers every single day. Here, you will find limitless opportunities to learn and advance your career and feel empowered to succeed in the workplace and beyond. Because our focus is not only on nourishing our customers, but also about enriching you.

Position Summary

Nestlé Coffee Partners is on a mission to elevate how our consumers experience coffee. With brands like Starbucks, Nescafe, Chameleon Cold-Brew, and Blue Bottle, our diverse product portfolio is brimming with rich and fulfilling opportunities for motivated individuals passionate about sharing their love of coffee and the moments it creates. Our culture, Our culture, whether at home, field based or in the Seattle office, provides an inspiring and high-energy work environment that fuels our fast-paced growth, and our flexible approach ensures that we're fully immersed and positioned to pioneer the coffee market. Across our organization, we're creating a workplace where collaboration is essential, courage is rewarded, speed is expected, and agility is the norm to delight our consumers every single day. Together, we'll brew remarkable things! 

This role contributes to the success of NCP by providing advanced, dedicated administrative support of a confidential and complex nature to both leadership and the team. You will exercise independent judgment and discretion in making decisions. You will need to follow through on carrying out activities and demonstrate the ability to perform effectively with limited direction. 

 

Responsibilities:

  • Provides support to leaders, partners and admin support team to continuously improve productivity, communications and morale. Works with other assistants to ensure consistency of operations.
  • Completes various administrative activities, including creating/editing/finalizing presentation materials, provide training and coaching when appropriate, expense reports, pcard management, calendaring, composing correspondence (messaging and prioritizing), acting on department mail, managing onboarding activities for new partners, planning/hosting meetings and offsite activities as well as streamlining existing processes where applicable.
  • Schedules executive domestic and international travel.  Proactively addresses all aspects of executive's travel such as currency, weather, culture and locale to ensure executive's effective use of time.
  • Is primary point of contact for the department. Will answer questions, direct requests to appropriate partners and host/escorts visitors within the building as needed
  • Partners with the facilities department in planning and organizing working and meeting spaces. Including arranging live and telepresence audiovisual equipment, connecting with facilities for a walk through, and any facilities moves.

 

Requirements and Minimum Education Level:

  • High School Diploma/GED or 4 or more years of US military service

 

Experience:

  • 7+ years of experience in a role performing administrative assistant or coordinator job functions

 

Required Skills: 

  • Advanced problem-solving skills, with an aptitude for identifying potential for process improvements and leading change process
  • Ability to effectively manage multiple projects, meet deadlines and reprioritize as needed; follows through on commitments
  • Ability to communicate effectively at multiple levels of the organization, both clearly and concisely orally and in writing, with attention to detail
  • Ability to work independently, as part of a team and as a peer leader
  • Advanced proficiency in Microsoft Office Suite
  • Ability to handle confidential and sensitive information

Requisition ID

142968 

It is our business imperative to remain a very inclusive workplace.

To our veterans and separated service members, you're at the forefront of our minds as we recruit top talent to join Nestlé. The skills you've gained while serving our country, such as flexibility, agility, and leadership, are much like the skills that will make you successful in this role.  In addition, with our commitment to an inclusive work environment, we recognize the exceptional engagement and innovation displayed by individuals with disabilities.  Nestlé seeks such skilled and qualified individuals to share our mission where you’ll join a cohort of others who have chosen to call Nestlé home.

The Nestlé Companies are an equal employment opportunity and affirmative action employer seeking diversity in qualified applicants for employment.  All applicants will receive consideration for employment without regard to race, ethnicity, color, gender, gender identity, age, religion, national origin, ancestry, disability, perceived disability, medical condition, genetic information, veteran status, sexual orientation, or any other protected status, as defined by applicable law. Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any special accommodations in order to participate fully in our recruitment experience. Contact us at accommodations@nestle.com or please dial 711 and provide this number to the operator: 1-800-321-6467.

This position is not eligible for Visa Sponsorship.

Foods people love. Brands people trust. And a career that nourishes your future like no other. 

If you're driven by the passion to do something meaningful that changes lives, Nestlé is the place for you. Nestlé USA is one of seven operating companies that make up Nestlé’s presence in the United States. We're in 97% of American homes, and as the leading food and beverage company, our goals are to continue to deliver quality food and beverage products, strengthen our local communities, and reduce our environmental and climate impact. 

We’re determined to challenge the status quo and be better tomorrow than we are today. As individuals and teams, we embrace our entrepreneurial culture and have created a workplace where collaboration is essential, courage is rewarded, speed is expected, and agility is the norm to delight our consumers every single day. Here, you will find limitless opportunities to learn and advance your career and feel empowered to succeed in the workplace and beyond. Because our focus is not only on nourishing our customers, but also about enriching you.

Position Summary

Nestlé Coffee Partners is on a mission to elevate how our consumers experience coffee. With brands like Starbucks, Nescafe, Chameleon Cold-Brew, and Blue Bottle, our diverse product portfolio is brimming with rich and fulfilling opportunities for motivated individuals passionate about sharing their love of coffee and the moments it creates. Our culture, Our culture, whether at home, field based or in the Seattle office, provides an inspiring and high-energy work environment that fuels our fast-paced growth, and our flexible approach ensures that we're fully immersed and positioned to pioneer the coffee market. Across our organization, we're creating a workplace where collaboration is essential, courage is rewarded, speed is expected, and agility is the norm to delight our consumers every single day. Together, we'll brew remarkable things! 

This role contributes to the success of NCP by providing advanced, dedicated administrative support of a confidential and complex nature to both leadership and the team. You will exercise independent judgment and discretion in making decisions. You will need to follow through on carrying out activities and demonstrate the ability to perform effectively with limited direction. 

 

Responsibilities:

  • Provides support to leaders, partners and admin support team to continuously improve productivity, communications and morale. Works with other assistants to ensure consistency of operations.
  • Completes various administrative activities, including creating/editing/finalizing presentation materials, provide training and coaching when appropriate, expense reports, pcard management, calendaring, composing correspondence (messaging and prioritizing), acting on department mail, managing onboarding activities for new partners, planning/hosting meetings and offsite activities as well as streamlining existing processes where applicable.
  • Schedules executive domestic and international travel.  Proactively addresses all aspects of executive's travel such as currency, weather, culture and locale to ensure executive's effective use of time.
  • Is primary point of contact for the department. Will answer questions, direct requests to appropriate partners and host/escorts visitors within the building as needed
  • Partners with the facilities department in planning and organizing working and meeting spaces. Including arranging live and telepresence audiovisual equipment, connecting with facilities for a walk through, and any facilities moves.

 

Requirements and Minimum Education Level:

  • High School Diploma/GED or 4 or more years of US military service

 

Experience:

  • 7+ years of experience in a role performing administrative assistant or coordinator job functions

 

Required Skills: 

  • Advanced problem-solving skills, with an aptitude for identifying potential for process improvements and leading change process
  • Ability to effectively manage multiple projects, meet deadlines and reprioritize as needed; follows through on commitments
  • Ability to communicate effectively at multiple levels of the organization, both clearly and concisely orally and in writing, with attention to detail
  • Ability to work independently, as part of a team and as a peer leader
  • Advanced proficiency in Microsoft Office Suite
  • Ability to handle confidential and sensitive information

Requisition ID

142968 

It is our business imperative to remain a very inclusive workplace.

To our veterans and separated service members, you're at the forefront of our minds as we recruit top talent to join Nestlé. The skills you've gained while serving our country, such as flexibility, agility, and leadership, are much like the skills that will make you successful in this role.  In addition, with our commitment to an inclusive work environment, we recognize the exceptional engagement and innovation displayed by individuals with disabilities.  Nestlé seeks such skilled and qualified individuals to share our mission where you’ll join a cohort of others who have chosen to call Nestlé home.

The Nestlé Companies are an equal employment opportunity and affirmative action employer seeking diversity in qualified applicants for employment.  All applicants will receive consideration for employment without regard to race, ethnicity, color, gender, gender identity, age, religion, national origin, ancestry, disability, perceived disability, medical condition, genetic information, veteran status, sexual orientation, or any other protected status, as defined by applicable law. Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any special accommodations in order to participate fully in our recruitment experience. Contact us at accommodations@nestle.com or please dial 711 and provide this number to the operator: 1-800-321-6467.

This position is not eligible for Visa Sponsorship.

Seattle, WA, US, 98104

Seattle, WA, US, 98104


Nearest Major Market: Seattle

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