Senior Sales Administrative Coordinator

Foods you love. Brands you trust. And a career that empowers you to grow.

At Nestlé USA, we’re all working towards the same goal – to delight and deliver for our consumers. With a rich portfolio of beloved brands, including DiGiorno, Toll House, and Coffee mate, in 97% of U.S. households, we have a unique opportunity – and responsibility – to be there for every moment in our consumers’ lives.

Joining Nestlé means becoming part of an inclusive workplace that inspires innovation, encourages strategic thinking and creativity, and celebrates your achievements. No matter where you work within the organization, you are empowered to challenge the status quo, embrace risk-taking, and pioneer new ideas. Our supportive and collaborative environment encourages bold ambitions and continuous learning so that everyone can grow and thrive.

This position is not eligible for Visa Sponsorship.

POSITION SUMMARY

This role provides high-level administrative and operational support to the Coffee & Beverage Sales team in Seattle, helping leaders and teams stay organized, connected, and focused on business priorities. The position coordinates meetings and events, manages calendars and travel, supports budgeting and expenses, and prepares reports and presentations while serving as a key point of contact for internal teams, customers, and leadership.

JOB DUTIES/RESPONSIBILITIES

• Plan and coordinate team meetings and events from start to finish, including large-scale meetings, leadership forums, customer events, and team offsites/onsites. Manage food and beverage, room set-up, AV, meeting materials, and other logistics as needed.

• Serve as onsite host for customer meetings, internal meetings, and leadership visits at the Seattle campus.

• Manage calendars for sales leadership, create presentations, coordinate travel, submit expense reports, and handle correspondence and phones.

• Provide budgeting data and prepare the monthly variance report for the department.

• Process departmental expenses through P-Card, Globe EBP, and SAP Purchase Orders.

• Prepare reports, spreadsheets, and presentations to support sales leadership and team priorities.

• Maintain distribution lists, team sites, and other operational resources.

• Assist with coordinating travel for senior leaders

EDUCATION REQUIREMENTS

• High School diploma/GED required

EXPERIENCE & SKILLS REQUIREMENTS

• Minimum of 2 years of experience as an administrative assistant in a corporate environment.

• Experience supporting multiple leaders with different responsibilities and needs, ideally within a sales organization.

• Strong organization, communication, judgment, and follow-through.

• Proficiency in Microsoft Office, including Outlook, Excel, and Word.

• Ability to work independently, take initiative, and solve problems.

• Strong interpersonal, writing, editing, and proofreading skills.

• Ability to collaborate effectively across all organizational levels.

• Ability to prioritize and manage multiple tasks.

• Creative, self-motivated, customer-focused, and detail-oriented.

#LI-hybrid

Salary: $58,000.00 to $88,000.00 per year

Bonus Eligibility: Yes

The pay range provided is a good faith estimate for the position at the time of posting. Final compensation may vary based on factors including but not limited to knowledge, skills and abilities as well as geographic location. It is not typical for an individual to be hired at top of range.

Nestlé offers performance-based incentives and a competitive total rewards package, which includes a 401k with company match, healthcare coverage and a broad range of other benefits. Incentives and/or benefit packages may vary depending on the position. Learn more at https://www.nestlejobs.com/nestle-in-the-us-benefits

It is our business imperative to remain a very inclusive workplace.

To our veterans and separated service members, you're at the forefront of our minds as we recruit top talent to join Nestlé. The skills you've gained while serving our country, such as flexibility, agility, and leadership, are much like the skills that will make you successful in this role. In addition, with our commitment to an inclusive work environment, we recognize the exceptional engagement and innovation displayed by individuals with disabilities. Nestlé seeks such skilled and qualified individuals to share our mission where you’ll join a cohort of others who have chosen to call Nestlé home.

The Nestlé Companies are equal employment opportunity employers. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status or any other characteristic protected by applicable law. Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any special accommodations in order to participate fully in our recruitment experience. Contact us at accommodations@nestle.com or please dial 711 and provide this number to the operator: 1-800-321-6467.

This position is not eligible for Visa Sponsorship.

Review our applicant privacy notice before applying at https://www.nestlejobs.com/privacy.

Job Requisition: 423806

Foods you love. Brands you trust. And a career that empowers you to grow.

At Nestlé USA, we’re all working towards the same goal – to delight and deliver for our consumers. With a rich portfolio of beloved brands, including DiGiorno, Toll House, and Coffee mate, in 97% of U.S. households, we have a unique opportunity – and responsibility – to be there for every moment in our consumers’ lives.

Joining Nestlé means becoming part of an inclusive workplace that inspires innovation, encourages strategic thinking and creativity, and celebrates your achievements. No matter where you work within the organization, you are empowered to challenge the status quo, embrace risk-taking, and pioneer new ideas. Our supportive and collaborative environment encourages bold ambitions and continuous learning so that everyone can grow and thrive.

This position is not eligible for Visa Sponsorship.

POSITION SUMMARY

This role provides high-level administrative and operational support to the Coffee & Beverage Sales team in Seattle, helping leaders and teams stay organized, connected, and focused on business priorities. The position coordinates meetings and events, manages calendars and travel, supports budgeting and expenses, and prepares reports and presentations while serving as a key point of contact for internal teams, customers, and leadership.

JOB DUTIES/RESPONSIBILITIES

• Plan and coordinate team meetings and events from start to finish, including large-scale meetings, leadership forums, customer events, and team offsites/onsites. Manage food and beverage, room set-up, AV, meeting materials, and other logistics as needed.

• Serve as onsite host for customer meetings, internal meetings, and leadership visits at the Seattle campus.

• Manage calendars for sales leadership, create presentations, coordinate travel, submit expense reports, and handle correspondence and phones.

• Provide budgeting data and prepare the monthly variance report for the department.

• Process departmental expenses through P-Card, Globe EBP, and SAP Purchase Orders.

• Prepare reports, spreadsheets, and presentations to support sales leadership and team priorities.

• Maintain distribution lists, team sites, and other operational resources.

• Assist with coordinating travel for senior leaders

EDUCATION REQUIREMENTS

• High School diploma/GED required

EXPERIENCE & SKILLS REQUIREMENTS

• Minimum of 2 years of experience as an administrative assistant in a corporate environment.

• Experience supporting multiple leaders with different responsibilities and needs, ideally within a sales organization.

• Strong organization, communication, judgment, and follow-through.

• Proficiency in Microsoft Office, including Outlook, Excel, and Word.

• Ability to work independently, take initiative, and solve problems.

• Strong interpersonal, writing, editing, and proofreading skills.

• Ability to collaborate effectively across all organizational levels.

• Ability to prioritize and manage multiple tasks.

• Creative, self-motivated, customer-focused, and detail-oriented.

#LI-hybrid

Salary: $58,000.00 to $88,000.00 per year

Bonus Eligibility: Yes

The pay range provided is a good faith estimate for the position at the time of posting. Final compensation may vary based on factors including but not limited to knowledge, skills and abilities as well as geographic location. It is not typical for an individual to be hired at top of range.

Nestlé offers performance-based incentives and a competitive total rewards package, which includes a 401k with company match, healthcare coverage and a broad range of other benefits. Incentives and/or benefit packages may vary depending on the position. Learn more at https://www.nestlejobs.com/nestle-in-the-us-benefits

It is our business imperative to remain a very inclusive workplace.

To our veterans and separated service members, you're at the forefront of our minds as we recruit top talent to join Nestlé. The skills you've gained while serving our country, such as flexibility, agility, and leadership, are much like the skills that will make you successful in this role. In addition, with our commitment to an inclusive work environment, we recognize the exceptional engagement and innovation displayed by individuals with disabilities. Nestlé seeks such skilled and qualified individuals to share our mission where you’ll join a cohort of others who have chosen to call Nestlé home.

The Nestlé Companies are equal employment opportunity employers. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status or any other characteristic protected by applicable law. Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any special accommodations in order to participate fully in our recruitment experience. Contact us at accommodations@nestle.com or please dial 711 and provide this number to the operator: 1-800-321-6467.

This position is not eligible for Visa Sponsorship.

Review our applicant privacy notice before applying at https://www.nestlejobs.com/privacy.

Job Requisition: 423806

Seattle, WA, US, 98104