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Sr Administrative Assistant (Hybrid Work Environment)

Sr Administrative Assistant (Hybrid Work Environment)

 

Foods people love. Brands people trust. And a career that nourishes your future like no other.

 

If you're driven by the passion to do something meaningful that changes lives, Nestlé is the place for you. Nestlé USA is one of seven operating companies that make up Nestlé’s presence in the United States. We're in 97% of American homes, and as the leading food and beverage company, our goals are to continue to deliver quality food and beverage products, strengthen our local communities, and reduce our environmental and climate impact.

 

We’re determined to challenge the status quo and be better tomorrow than we are today. As individuals and teams, we embrace our entrepreneurial culture and have created a workplace where collaboration is essential, courage is rewarded, speed is expected, and agility is the norm to delight our consumers every single day. Here, you will find limitless opportunities to learn and advance your career and feel empowered to succeed in the workplace and beyond. Because our focus is not only on nourishing our customers, but also about enriching you.

 

This position is not eligible for Visa Sponsorship.

 

 

Position Summary: 


Our Sr. Administrative Assistant role is critical to own general administrative support to the Brand Marketing Team, reporting directly into Vice President & Head of Brand Marketing.  This role will also support the Vice President of Innovation, as well as the Senior Director of Marketing for the Starbucks brand. The ideal candidate will be thoughtfully action and results-oriented, blending strengths in organization and decision-making with effective communication & strategic thinking skills. Ideally, he/she will also exhibit coffee curiosity, an appreciation for continual improvement and a passion for driving timelines/project management! This is a hybrid opportunity which will work out of the Nestle Coffee Partners Corporate office in Seattle. 

 

Key Responsibilities:

 

  • Supports three executives and departments with high customer service, being interpersonally savvy and efficient.
  • Provides leadership influence to leaders, partners and admin support team to continuously improve productivity, communications and morale. Works as a team member with other assistants to ensure consistency of operations and alignment with company goals and strategies.
  • Completes various administrative activities, including but not limited to, calendaring, expense reports, p-card management, creating/editing/finalizing presentation materials, provide training and coaching when appropriate, composing correspondence (messaging and prioritizing), acting on department mail, managing onboarding activities for new partners, planning/hosting meetings, events and offsite activities as well as streamlining existing processes where applicable.
  • Schedules executive domestic and international travel in compliance with existing policies and procedures. Proactively addresses all aspects of executive's travel such as currency, weather, culture and locale to ensure executive's effective use of time and resources to promote productivity.
  • Actively engages with team members to ensure alignment of priorities and open communication paths. Will partner on leadership initiatives where practical.
  • Is a primary point of contact for the business unit or department. Will answer questions, direct requests to appropriate partners and host/escorts visitors within the building as needed
  • Partners with the facilities department in planning and organizing both teams working spaces and meeting spaces. Including arranging live and telepresence audiovisual equipment, connecting with facilities for a walk through, and any facilities moves.

 

Minimum Requirements:

 

  • High School Diploma/GED or 4 or more years of US military service
  • 5+ years of experience in a role performing administrative assistant or coordinator job functions 
  • Demonstrates confidence, composure and professionalism
  • Advanced problem-solving skills, with an aptitude for identifying potential for process improvements and leading change process
  • Ability to effectively manage multiple projects, meet deadlines and reprioritize as needed; follows through on commitments
  • Ability to communicate effectively at multiple levels of the organization, both clearly and concisely orally and in writing, with attention to detail
  • Ability to work independently, as part of a team and as a peer leader
  • Ability to deliver consistently high quality and professional customer service to both internal and external customers
  • Advanced proficiency in Microsoft Office Suite
  • Ability to handle confidential and sensitive information
  • Ability to exercise sound judgment and independent decision making
  • Demonstrates an aptitude for understanding the business, function and company priorities and be able to apply knowledge of multidisciplinary business principles and practices to achieve successful outcomes in cross-functional projects and activities
  • Ability to perform successfully in a fast paced, dynamic environment
     

Requisition ID:

 211247 

 

It is our business imperative to remain a very inclusive workplace.

 

To our veterans and separated service members, you're at the forefront of our minds as we recruit top talent to join Nestlé. The skills you've gained while serving our country, such as flexibility, agility, and leadership, are much like the skills that will make you successful in this role.  In addition, with our commitment to an inclusive work environment, we recognize the exceptional engagement and innovation displayed by individuals with disabilities.  Nestlé seeks such skilled and qualified individuals to share our mission where you’ll join a cohort of others who have chosen to call Nestlé home.

 

The Nestlé Companies are an equal employment opportunity and affirmative action employer seeking diversity in qualified applicants for employment.  All applicants will receive consideration for employment without regard to race, ethnicity, color, gender, gender identity, age, religion, national origin, ancestry, disability, perceived disability, medical condition, genetic information, veteran status, sexual orientation, or any other protected status, as defined by applicable law. Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any special accommodations in order to participate fully in our recruitment experience. Contact us at accommodations@nestle.com or please dial 711 and provide this number to the operator: 1-800-321-6467.

 

This position is not eligible for Visa Sponsorship.

 

 

 

Foods people love. Brands people trust. And a career that nourishes your future like no other.

 

If you're driven by the passion to do something meaningful that changes lives, Nestlé is the place for you. Nestlé USA is one of seven operating companies that make up Nestlé’s presence in the United States. We're in 97% of American homes, and as the leading food and beverage company, our goals are to continue to deliver quality food and beverage products, strengthen our local communities, and reduce our environmental and climate impact.

 

We’re determined to challenge the status quo and be better tomorrow than we are today. As individuals and teams, we embrace our entrepreneurial culture and have created a workplace where collaboration is essential, courage is rewarded, speed is expected, and agility is the norm to delight our consumers every single day. Here, you will find limitless opportunities to learn and advance your career and feel empowered to succeed in the workplace and beyond. Because our focus is not only on nourishing our customers, but also about enriching you.

 

This position is not eligible for Visa Sponsorship.

 

 

Position Summary: 


Our Sr. Administrative Assistant role is critical to own general administrative support to the Brand Marketing Team, reporting directly into Vice President & Head of Brand Marketing.  This role will also support the Vice President of Innovation, as well as the Senior Director of Marketing for the Starbucks brand. The ideal candidate will be thoughtfully action and results-oriented, blending strengths in organization and decision-making with effective communication & strategic thinking skills. Ideally, he/she will also exhibit coffee curiosity, an appreciation for continual improvement and a passion for driving timelines/project management! This is a hybrid opportunity which will work out of the Nestle Coffee Partners Corporate office in Seattle. 

 

Key Responsibilities:

 

  • Supports three executives and departments with high customer service, being interpersonally savvy and efficient.
  • Provides leadership influence to leaders, partners and admin support team to continuously improve productivity, communications and morale. Works as a team member with other assistants to ensure consistency of operations and alignment with company goals and strategies.
  • Completes various administrative activities, including but not limited to, calendaring, expense reports, p-card management, creating/editing/finalizing presentation materials, provide training and coaching when appropriate, composing correspondence (messaging and prioritizing), acting on department mail, managing onboarding activities for new partners, planning/hosting meetings, events and offsite activities as well as streamlining existing processes where applicable.
  • Schedules executive domestic and international travel in compliance with existing policies and procedures. Proactively addresses all aspects of executive's travel such as currency, weather, culture and locale to ensure executive's effective use of time and resources to promote productivity.
  • Actively engages with team members to ensure alignment of priorities and open communication paths. Will partner on leadership initiatives where practical.
  • Is a primary point of contact for the business unit or department. Will answer questions, direct requests to appropriate partners and host/escorts visitors within the building as needed
  • Partners with the facilities department in planning and organizing both teams working spaces and meeting spaces. Including arranging live and telepresence audiovisual equipment, connecting with facilities for a walk through, and any facilities moves.

 

Minimum Requirements:

 

  • High School Diploma/GED or 4 or more years of US military service
  • 5+ years of experience in a role performing administrative assistant or coordinator job functions 
  • Demonstrates confidence, composure and professionalism
  • Advanced problem-solving skills, with an aptitude for identifying potential for process improvements and leading change process
  • Ability to effectively manage multiple projects, meet deadlines and reprioritize as needed; follows through on commitments
  • Ability to communicate effectively at multiple levels of the organization, both clearly and concisely orally and in writing, with attention to detail
  • Ability to work independently, as part of a team and as a peer leader
  • Ability to deliver consistently high quality and professional customer service to both internal and external customers
  • Advanced proficiency in Microsoft Office Suite
  • Ability to handle confidential and sensitive information
  • Ability to exercise sound judgment and independent decision making
  • Demonstrates an aptitude for understanding the business, function and company priorities and be able to apply knowledge of multidisciplinary business principles and practices to achieve successful outcomes in cross-functional projects and activities
  • Ability to perform successfully in a fast paced, dynamic environment
     

Requisition ID:

 211247 

 

It is our business imperative to remain a very inclusive workplace.

 

To our veterans and separated service members, you're at the forefront of our minds as we recruit top talent to join Nestlé. The skills you've gained while serving our country, such as flexibility, agility, and leadership, are much like the skills that will make you successful in this role.  In addition, with our commitment to an inclusive work environment, we recognize the exceptional engagement and innovation displayed by individuals with disabilities.  Nestlé seeks such skilled and qualified individuals to share our mission where you’ll join a cohort of others who have chosen to call Nestlé home.

 

The Nestlé Companies are an equal employment opportunity and affirmative action employer seeking diversity in qualified applicants for employment.  All applicants will receive consideration for employment without regard to race, ethnicity, color, gender, gender identity, age, religion, national origin, ancestry, disability, perceived disability, medical condition, genetic information, veteran status, sexual orientation, or any other protected status, as defined by applicable law. Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any special accommodations in order to participate fully in our recruitment experience. Contact us at accommodations@nestle.com or please dial 711 and provide this number to the operator: 1-800-321-6467.

 

This position is not eligible for Visa Sponsorship.

 

 

Seattle, WA, US, 98104

Seattle, WA, US, 98104


Nearest Major Market: Seattle

Apply now »