Position Summary

The ideal candidate will be action and results-oriented, blending strengths in organization and decision-making with effective communication & strategic thinking skills.  

Key Responsibilities:

• Supports both executives and team with high customer service, being interpersonally savvy and efficient.
• Own general administrative support to Brand Marketing Team, reporting directly into Vice President & Head of Brand Marketing.  This role will also have the great opportunity to support the Sr. Director of the iconic Starbucks Brand coffee portfolio.
• Calendar Gatekeeper for Executives     
• Completes various administrative activities, including but not limited to:
  • Creating/editing/finalizing presentation materials
  • Manage/reconcile expense reports for executives staying current on company T&E policies and keep VP’s direct reports informed of any changes.
  • Compose correspondence (messaging and prioritizing)
  • Coordinating & managing onboarding activities for new partners alongside the hiring manager.  
  • Plan and manage arrangements for meetings and events. 
  • Manage and keep Marketing Team Teams/SharePoint site updated and relevant
  • Vendor & PO Management
• Provides leadership influence to leaders, partners and admin support team to continuously improve productivity, communications and morale. Works as a team member with other assistants to ensure consistency of operations and alignment with company goals and strategies.
• Own the important responsibility of often being the “first impression” of Marketing Team Communications via team deployments and invitations. 
  • Serve as liaison with direct reports, colleagues across the team and organization, and external agencies. Maintain confidential nature of communications.
  • Initiate and prepare correspondence on Marketing Leadership and/or managers’ behalf; initiate and follow up on informational requests.
  • When corresponding with partners on calendar requests via email, phone, IM or in-person, ensuring respectful approach and appropriate tone is critical. 
• Arranges all executive travel & conferences in compliance with existing policies and procedures.
• Actively engages with team members to ensure alignment of priorities and open communication paths. 
• Is a primary point of contact for the business unit or department. 

Key Requirements:

• High School Diploma required; Bachelor’s Degree preferred
• Minimum of 3-5 years administrative experience or coordinator job function 
• Demonstrates confidence, composure, and professionalism
• Strong and effective communications skills both clearly and concisely orally and written
• Project Management experience, with a proven ability to influence cross-functional partners and external agency partners, with a strong sense of urgency/bias for action.
• Detail oriented and ability to work in a fast-paced environment, independently with minor supervision, thinking through challenges, solutions and proactively offering recommendations.
• Service oriented. Adaptability to meet changing needs & priorities– internal and external, including nurturing effective working relationships.
• Demonstrates an aptitude for understanding the business, function and company priorities 
• Advanced proficiency in Microsoft Office Suite, specifically Teams/SharePoint, Excel, Power Point, and Word.

Requisition ID: 156705