POSITION SNAPSHOT
Location: Sofia
Business: General services department
Type of contract:  6-month full time, paid internship
Direct Report to: General Services Manager BG 

POSITION SUMMARY :

Are you ready for your next challenges? Talent Acquisition team is looking for responsible person for providing support and assistance in various administrative and operational tasks. The General Services Trainee plays a crucial role in supporting the overall operations of the company, ensuring a well-organized and efficient working environment.

A  DAY IN THE LIFE OF GENERAL SERVICES INTERN.....

1.    Administrative Support: 

-    Assisting with various administrative tasks such as managing correspondence, scheduling meetings, preparing reports in Excel, Word, Power point, and maintaining records. Translates documents and business correspondence from and into the English language.
-    Receives documents from/to banking institutions, post offices, municipalities, other government institutions, and partners.
-    Coordinates and updates the package of corporate discounts for Nestle employees and serves as a point of contact with external companies offering discounts, along with the HR department. Organizes the process of administering/receiving, updating, and timely communication of these discounts.
-     Creates and sends messages for emergency events, facility accidents in the administrative building, yard, entrances, and parking lot, changes in the canteen's working hours, and others.
-    Receives, sends, and distributes packages and letters. Records official and business travel orders under a reference number.
-    Assists with hotel reservations, flight tickets, welcoming guests from the airport, and organizing and conducting guest transfers when necessary.
-    Performs auxiliary activities related to the management of the company's vehicle fleet - fuel cards, authorizations and orders, protocols, tire changes, servicing, replacement vehicles, and others. Organizes maintenance services for company vehicles and those used by Top Management. Processes replacement slips and fines for violations committed with company vehicles.
-    Processes vouchers for taxi services. Prepares reports. Regularly checks for unauthorized use or incorrect billing of the service. Provides and seeks feedback on tracking and resolving cases.
-    Conducts weekly control of calculations, recipes, prices, and invoices for the company's canteen meals.

2.    Event Coordination:

Coordinates and/or participates in events and activities, including those aimed at employees (e.g. Children's Christmas party, International Women's Day, Christmas corners, Safety Day). Tracks and reports the expenses associated with these events.

3.    Vendor Management:  

Creation on PO/PR, Assisting in the management of the existing vendor relationships and ensure timely delivery of goods and services. This also involves maintaining accurate records of vendor contracts and invoices.

4.    Communication and Collaboration:

Collaborating with various departments and teams to provide support and assistance as needed. This may involve coordinating with HR, IT, and other departments to address employee needs, resolve issues, and facilitate effective communication within the organization.

 WHAT WILL MAKE YOU SUCCESSFUL?  

•    Excellent level of English and Bulgarian language (written and spoken) 
•    University degree in Business Administration or related 
•   Advanced Excel level,  Good computer knowledge
•    Energetic, well organized, committed to follow procedures and deadlines
•    The ability to work well in a team and communicate 
•    Strong organizational and time management skills  
•    Attention to detail and numbers 
•    Desire to learn 

WHAT WE OFFER: 

•    6-month full time, paid internship 
•    International work environment  
•    A culture that fosters inclusion, diversity and innovation 
•    Medical subscription, sports cards, food vouchers 
•    Modern office 

 WHAT ARE YOU WAITING FOR? 

If you are interested in this career opportunity and what to join our team, please submit your application. We review all applications on an ongoing basis, so please do not delay your submission. By sending us your CV you also give us the right to collect and process your personal data, as part of our candidate registration process. 
Please apply with a CV in English. Before applying, you should inform your Line Manager.