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Associate Executive Admin Assistant

Associate Executive Admin Assistant

The Out of Home (OOH) Division at Nestlé USA leverages its position as the world's largest food and beverage company to bring brands that you enjoy in your home, to other areas of your life such as the workplace, restaurants, hotels, and your neighborhood College or University. Our portfolio of products and solutions includes beloved brands such as Stouffer's, Coffee mate, Nescafé, and Starbucks. With our extensive networks and industry knowledge, we offer unparalleled support and guidance to foodservice operators, ensuring their success in a competitive market. We strive to contribute to a healthier future by providing the finest ingredients and operational knowledge to every type of foodservice operation. The strength of our trusted brands is supported by a team of skilled professionals who are dedicated to deepening their industry experience. Our team of culinary experts and skilled product developers partner closely with foodservice professionals to generate creative, branded food and beverage solutions that address a wide variety of needs. Our employees thrive on opportunities to grow and develop within the foodservice industry, ensuring that we are always at the forefront of industry trends and innovations.

 

 

 

Job Summary: 

The Nestlé Out-of-Home division is looking for an Associate Executive Admin. This job contributes to the success of the Out-of-Home division by providing advanced, dedicated administrative support of a highly confidential and complex nature to vice presidents and directors. It is important this leader exercises independent judgment and discretion in making decisions.This person plans, implements, and directs multiple concurrent activities and projects that support company and business unit/department programs, processes, and objectives. This person communicates with both internal and external customers, including high level executives.

 

Summary of Key Responsibilities:
Responsibilities and essential job functions include but are not limited to the following: 

  • Supports the executives and the department by representing the office of the executive with high customer service, interpersonal savvy, and efficiency. 
  • Provides highly advanced administrative support to senior leaders. Proactively manages executive calendars with attention to accuracy, detail and allocation of time and resources to promote productivity and successful execution of executive and team goals and objectives. Recognizes the need to reprioritize as appropriate if business initiatives change and acts independently to realign executive priorities.
  • Performs general administrative activities including screening executive emails, directing inquiries and determining the proper course of action and distributing to the appropriate individual to manage. 
  • Organizes and maintains filing systems, process of invoices and expense reports. 
  • Leads and organizes highly complex activities such as team and cross-functional meetings, conferences and department activities. Acts as host and facilitator at meetings. Develops meeting agendas and takes and distributes minutes. Tracks and follows through on action items.
  • Composes, types, signs, and releases correspondence. May research background material and collect data for reports, meetings, events, and correspondence. Creates various charts, tables, graphs, and presentation materials - often containing confidential content. Edits copy for spelling, grammar and layout.
  • Organizes and directs complex domestic and international travel in compliance with company policies and procedures. 
  • Supports budget process by reviewing and auditing department expenses as assigned. 
  • Supports executive, department, and administrative team in coffee education as a part of Starbucks core business.
  • Owns and effectively manages executive and functional rhythm of the business calendars. 

 

Qualifications: 

  • High School diploma/GED required 
  • 5+ years of experience in a role performing administrative assistant or coordinator job functions for 1 or more senior-level executive(s) 
  • Providing support to executive level management - or equivalent 5+ yrs
  • Fast paced environment 5+ yrs

 

Skills:

  • Ability to interact with senior management and communicate effectively at all levels of the organization
  • Ability to communicate clearly and concisely, both orally and in writing, with attention to detail
  • Consistently demonstrated and advanced problem-solving skills
  • Maintains confidentiality regarding all matters and demonstrates a high level of integrity
  • Demonstrated ability to deliver consistently high quality and professional customer service to both internal and external customers
  • Expert proficiency in Microsoft Office Suite

 

Job ID: 282345 

#Li-Hybrid

#ORTSEAM

 

It is our business imperative to remain a very inclusive workplace.

 

To our veterans and separated service members, you're at the forefront of our minds as we recruit top talent to join Nestlé. The skills you've gained while serving our country, such as flexibility, agility, and leadership, are much like the skills that will make you successful in this role.  In addition, with our commitment to an inclusive work environment, we recognize the exceptional engagement and innovation displayed by individuals with disabilities.  Nestlé seeks such skilled and qualified individuals to share our mission where you’ll join a cohort of others who have chosen to call Nestlé home.

 

The Nestlé Companies are an equal employment opportunity and affirmative action employer seeking diversity in qualified applicants for employment.  All applicants will receive consideration for employment without regard to race, ethnicity, color, gender, gender identity, age, religion, national origin, ancestry, disability, perceived disability, medical condition, genetic information, veteran status, sexual orientation, or any other protected status, as defined by applicable law. Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any special accommodations in order to participate fully in our recruitment experience. Contact us at accommodations@nestle.com or please dial 711 and provide this number to the operator: 1-800-321-6467.

 

This position is not eligible for Visa Sponsorship.

 

Review our applicant privacy notice before applying at https://www.nestlejobs.com/privacy

The Out of Home (OOH) Division at Nestlé USA leverages its position as the world's largest food and beverage company to bring brands that you enjoy in your home, to other areas of your life such as the workplace, restaurants, hotels, and your neighborhood College or University. Our portfolio of products and solutions includes beloved brands such as Stouffer's, Coffee mate, Nescafé, and Starbucks. With our extensive networks and industry knowledge, we offer unparalleled support and guidance to foodservice operators, ensuring their success in a competitive market. We strive to contribute to a healthier future by providing the finest ingredients and operational knowledge to every type of foodservice operation. The strength of our trusted brands is supported by a team of skilled professionals who are dedicated to deepening their industry experience. Our team of culinary experts and skilled product developers partner closely with foodservice professionals to generate creative, branded food and beverage solutions that address a wide variety of needs. Our employees thrive on opportunities to grow and develop within the foodservice industry, ensuring that we are always at the forefront of industry trends and innovations.

 

 

 

Job Summary: 

The Nestlé Out-of-Home division is looking for an Associate Executive Admin. This job contributes to the success of the Out-of-Home division by providing advanced, dedicated administrative support of a highly confidential and complex nature to vice presidents and directors. It is important this leader exercises independent judgment and discretion in making decisions.This person plans, implements, and directs multiple concurrent activities and projects that support company and business unit/department programs, processes, and objectives. This person communicates with both internal and external customers, including high level executives.

 

Summary of Key Responsibilities:
Responsibilities and essential job functions include but are not limited to the following: 

  • Supports the executives and the department by representing the office of the executive with high customer service, interpersonal savvy, and efficiency. 
  • Provides highly advanced administrative support to senior leaders. Proactively manages executive calendars with attention to accuracy, detail and allocation of time and resources to promote productivity and successful execution of executive and team goals and objectives. Recognizes the need to reprioritize as appropriate if business initiatives change and acts independently to realign executive priorities.
  • Performs general administrative activities including screening executive emails, directing inquiries and determining the proper course of action and distributing to the appropriate individual to manage. 
  • Organizes and maintains filing systems, process of invoices and expense reports. 
  • Leads and organizes highly complex activities such as team and cross-functional meetings, conferences and department activities. Acts as host and facilitator at meetings. Develops meeting agendas and takes and distributes minutes. Tracks and follows through on action items.
  • Composes, types, signs, and releases correspondence. May research background material and collect data for reports, meetings, events, and correspondence. Creates various charts, tables, graphs, and presentation materials - often containing confidential content. Edits copy for spelling, grammar and layout.
  • Organizes and directs complex domestic and international travel in compliance with company policies and procedures. 
  • Supports budget process by reviewing and auditing department expenses as assigned. 
  • Supports executive, department, and administrative team in coffee education as a part of Starbucks core business.
  • Owns and effectively manages executive and functional rhythm of the business calendars. 

 

Qualifications: 

  • High School diploma/GED required 
  • 5+ years of experience in a role performing administrative assistant or coordinator job functions for 1 or more senior-level executive(s) 
  • Providing support to executive level management - or equivalent 5+ yrs
  • Fast paced environment 5+ yrs

 

Skills:

  • Ability to interact with senior management and communicate effectively at all levels of the organization
  • Ability to communicate clearly and concisely, both orally and in writing, with attention to detail
  • Consistently demonstrated and advanced problem-solving skills
  • Maintains confidentiality regarding all matters and demonstrates a high level of integrity
  • Demonstrated ability to deliver consistently high quality and professional customer service to both internal and external customers
  • Expert proficiency in Microsoft Office Suite

 

Job ID: 282345 

#Li-Hybrid

#ORTSEAM

 

It is our business imperative to remain a very inclusive workplace.

 

To our veterans and separated service members, you're at the forefront of our minds as we recruit top talent to join Nestlé. The skills you've gained while serving our country, such as flexibility, agility, and leadership, are much like the skills that will make you successful in this role.  In addition, with our commitment to an inclusive work environment, we recognize the exceptional engagement and innovation displayed by individuals with disabilities.  Nestlé seeks such skilled and qualified individuals to share our mission where you’ll join a cohort of others who have chosen to call Nestlé home.

 

The Nestlé Companies are an equal employment opportunity and affirmative action employer seeking diversity in qualified applicants for employment.  All applicants will receive consideration for employment without regard to race, ethnicity, color, gender, gender identity, age, religion, national origin, ancestry, disability, perceived disability, medical condition, genetic information, veteran status, sexual orientation, or any other protected status, as defined by applicable law. Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any special accommodations in order to participate fully in our recruitment experience. Contact us at accommodations@nestle.com or please dial 711 and provide this number to the operator: 1-800-321-6467.

 

This position is not eligible for Visa Sponsorship.

 

Review our applicant privacy notice before applying at https://www.nestlejobs.com/privacy

Solon, OH, US, 44139

Solon, OH, US, 44139


Nearest Major Market: Cleveland

Apply now »