Foods you love. Brands you trust. And a career that empowers you to grow. 
 
At Nestlé USA, we’re all working towards the same goal – to delight and deliver for our consumers. With a rich portfolio of beloved brands, including DiGiorno, Toll House, and Coffee mate, in 97% of U.S. households, we have a unique opportunity – and responsibility – to be there for every moment in our consumers’ lives.

Joining Nestlé means becoming part of an inclusive workplace that inspires innovation, encourages strategic thinking and creativity, and celebrates your achievements. No matter where you work within the organization, you are empowered to challenge the status quo, embrace risk-taking, and pioneer new ideas. Our supportive and collaborative environment encourages bold ambitions and continuous learning so that everyone can grow and thrive.
 
This position is not eligible for Visa Sponsorship.

We are seeking an Associate Executive Admin Assistant to provide dedicated support to three Vice Presidents of Human Resources, each leading one of Nestlé’s core functions: Technical & Production, Ensure Supply, and Generating Demand. This role is based at our Solon campus.

In this position, you will deliver executive-level administrative support and collaborate closely with the Learning & Development team on onboarding logistics. The ideal candidate is proactive, detail-oriented, and adept at managing multiple priorities in a fast-paced environment. This role requires discretion, adaptability, and the ability to work independently while contributing to a collaborative team culture that spans multiple locations.

Primary Responsibilities:

• Manage the VPs’ calendars, proactively resolving scheduling conflicts and coordinating appointments and meetings.
• Support the Learning & Development team, including onboarding logistics for the Manufacturing Leadership Development Program and Supply Chain Development Programs.
• Arrange all travel and conference logistics, including preparing itineraries, securing accommodation and transportation, and processing monthly travel and expense reports.
• Oversee daily office operations, including ordering supplies and equipment, handling incoming mail and calls, and maintaining overall office efficiency.
• Follow established procedures for receiving, documenting, organizing, and mailing packages.
• Track and follow up on pending issues to ensure timely task completion, both internally and externally.
• Maintain directories and email distribution lists for internal and external stakeholders.
• Organize and archive finance and administrative files.
• Coordinate sample requests, including international shipments.
• Prepare workspaces and supplies for new hires.
• Draft communications and create presentations, including charts and graphs.
• Plan and coordinate department activities, team-building events, and functions.
• Schedule and manage logistics for meetings and events, including room bookings, catering, and travel arrangements.
• Collaborate with Nestlé Business Services to research venues for large group off-site meetings.
• Manage the full accounts payable process from procurement to invoice payment—ensuring compliance with procurement policies and maintaining vendor records.
• Handle departmental P-card transactions and assist with budget preparation and tracking.
• Serve as a point of contact for direct reports, employees, and vendors, maintaining confidentiality in all communications.
• Perform other duties as assigned.

Requirements and Experiences:

• High school diploma required; bachelor’s degree preferred.
• Minimum of 5 years of administrative assistant experience, preferably within a large or multinational corporate environment.
• Experience supporting teams across multiple locations in a collaborative, team-oriented environment.
• Prior experience in human resources is a plus.

SKILLS:

• Excellent communication skills, both verbal and written.
• Demonstrates professional judgment and discretion.
• Strong customer service orientation, with the ability to support both internal and external stakeholders.
• Capable of managing multiple projects and priorities simultaneously.
• Effective team player with the ability to build cross-functional relationships and collaborate across locations.
• Highly detail-oriented and able to thrive in a fast-paced environment.
• Advanced proficiency in Microsoft Office Suite (PowerPoint, Word, Excel, Outlook); SAP experience preferred.

It is our business imperative to remain a very inclusive workplace.
 
To our veterans and separated service members, you're at the forefront of our minds as we recruit top talent to join Nestlé. The skills you've gained while serving our country, such as flexibility, agility, and leadership, are much like the skills that will make you successful in this role. In addition, with our commitment to an inclusive work environment, we recognize the exceptional engagement and innovation displayed by individuals with disabilities. Nestlé seeks such skilled and qualified individuals to share our mission where you’ll join a cohort of others who have chosen to call Nestlé home.
 

The Nestlé Companies are equal employment opportunity employers. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status or any other characteristic protected by applicable law. Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any special accommodations in order to participate fully in our recruitment experience. Contact us at accommodations@nestle.com or please dial 711 and provide this number to the operator: 1-800-321-6467.

This position is not eligible for Visa Sponsorship. 

Review our applicant privacy notice before applying at https://www.nestlejobs.com/privacy.

Job Requisition: 367318