Foods people love. Brands people trust. And a career that nourishes your future like no other.

If you're driven by the passion to do something meaningful that changes lives, Nestlé is the place for you. Nestlé USA is one of seven operating companies that make up Nestlé’s presence in the United States. We're in 97% of American homes, and as the leading food and beverage company, our goals are to continue to deliver quality food and beverage products, strengthen our local communities, and reduce our environmental and climate impact.

We’re determined to challenge the status quo and be better tomorrow than we are today. As individuals and teams, we embrace our entrepreneurial culture and have created a workplace where collaboration is essential, courage is rewarded, speed is expected, and agility is the norm to delight our consumers every single day. Here, you will find limitless opportunities to learn and advance your career and feel empowered to succeed in the workplace and beyond. Because our focus is not only on nourishing our customers, but also about enriching you.

This position is not eligible for Visa Sponsorship.

LOCATION: Solon, OH strongly preferred and may require 10-20% travel to event locations for localized support.

POSITION SUMMARY:
Provides a high level, complete range of administrative support to the Corporate Quality and Regulatory & Scientific Affairs Team. Supports the planning and execution of key functional events, including workshops, trainings and occasionally may support key Technical & Production events such as the Factory Managers Meetings and Functional Colleges/Academies. 

   
PRIMARY RESPONSIBILITIES: 
The position will provide the following support either individually or through direct coordination across functions, vendors, etc.:  

Activities include: 

Event planning and execution coordination:

1. Responsible for the organization and quality execution of the learning events (Meetings, Workshops, Colleges, webinars, etc) 
2. Collaborates cross-functionally to plan for events, seeking feedback, establishing agendas and coordinating activities internally and with external parties (eg. Event planning)
3. Work seamlessly with NBS Event Planning to execute key meetings including Factory Managers Meetings, workshops and related events, Operations College and Category Face to Face events
4. Event planning, design and production while managing all project delivery elements within time limits
5. Promotion, attendee registration and communication of events
6. Selection and contracting of venue, accommodations, food & beverage, catering, offsite activities, transportation, audio visual requirements, logistics
7. Ensure compliance with insurance, legal, health and safety obligations
8. Financial payments, reconciliation and cross charging to respective cost centers post event

Administration Support for Corporate Quality and Regulatory & Scientific Affairs teams:

1. Processing of all office supply requests
2. Onboarding of new team members (greet, introduction to team, desk and equipment setup, tours) 
3. Exiting of team members (asset collection and expense reconciliation)
4. Maintain accurate and up-to-date organizational charts
5. Provide leadership with decision making support around office policies and procedures
6. Book conference rooms for meetings as requested (including F&B and meeting supplies)
7. Small/Large package shipping as requested
8. Calendar management for VP of Quality as well as creating department meetings as needed (Example WOR/MOR/QOR) for the departments you support
9. Manage Travel arrangements as needed/requested and expense report management
10. Payment of all monthly invoice transactions through SAP PO’s, BTA Card and Pcard
11. Monthly AMEX CAR Reconciliation and audit of all financial payment transactions   

REQUIREMENTS AND MINIMUM EDUCATION LEVEL:
•    Bachelor's Degree required 

EXPERIENCE:
•    3 to 5 years’ experience working in a team environment
•    Project management experience in a corporate and factory environment is preferred

SKILLS: 
Candidate must possess and be able to demonstrate the following skills: 
•    Project management skills 
•    Computer Skills: Microsoft Outlook, PowerPoint, Word, Excel, Teams, SAP Concur
•    Strong verbal and written communication fluency
•    Ability to communicate positively and interact with all levels of the organization
•    Ability to execute discretion and handle confidential information
•    Time management with the ability to prioritize in order to meets deadlines 
•    Strong organizational skills with a high level of attention to detail
•    Flexibility and adaptability

REQUISITION ID:

332852 

It is our business imperative to remain a very inclusive workplace.

To our veterans and separated service members, you're at the forefront of our minds as we recruit top talent to join Nestlé. The skills you've gained while serving our country, such as flexibility, agility, and leadership, are much like the skills that will make you successful in this role. In addition, with our commitment to an inclusive work environment, we recognize the exceptional engagement and innovation displayed by individuals with disabilities. Nestlé seeks such skilled and qualified individuals to share our mission where you’ll join a cohort of others who have chosen to call Nestlé home.

The Nestlé Companies are an equal employment opportunity and affirmative action employer seeking diversity in qualified applicants for employment. All applicants will receive consideration for employment without regard to race, ethnicity, color, gender, gender identity, age, religion, national origin, ancestry, disability, perceived disability, medical condition, genetic information, veteran status, sexual orientation, or any other protected status, as defined by applicable law. Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any special accommodations in order to participate fully in our recruitment experience. Contact us at accommodations@nestle.com or please dial 711 and provide this number to the operator: 1-800-321-6467.

This position is not eligible for Visa Sponsorship. 
 

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