Foods you love. Brands you trust. And a career that empowers you to grow. 
 
At Nestlé USA, we’re all working towards the same goal – to delight and deliver for our consumers. With a rich portfolio of beloved brands, including DiGiorno, Toll House, and Coffee mate, in 97% of U.S. households, we have a unique opportunity – and responsibility – to be there for every moment in our consumers’ lives.

Joining Nestlé means becoming part of an inclusive workplace that inspires innovation, encourages strategic thinking and creativity, and celebrates your achievements. No matter where you work within the organization, you are empowered to challenge the status quo, embrace risk-taking, and pioneer new ideas. Our supportive and collaborative environment encourages bold ambitions and continuous learning so that everyone can grow and thrive.
 
This position is not eligible for Visa Sponsorship.

As the Sr Department Coordinator, you will play a crucial role in supporting our Corporate Controlling/Finance team operations. We are looking for an organized, collaborative, and proactive individual who can exercise independent judgment and discretion in a fast-paced environment. You'll work with multiple stakeholders and support various projects simultaneously to ensure our department runs smoothly.

Primary Responsibilities:

• Coordinate on-site logistics for departmental meetings and events, including conference room booking, setup, catering, and technology support. Quickly troubleshoot issues to minimize impact on meeting efficiency and experience.
• Maintain organizational charts and distribution lists for assigned groups.
• Serve as the key liaison between the client group, Workplace Solutions, and IT to support the department. Actively work to minimize disruption and expedite resolution to IT issues, enabling efficiency for the client group.
• Manage the purchase order process, including creating POs and gathering data from various stakeholders to ensure timely payment to service providers. Complete Goods Receipt (GR) transactions for POs.
• Process invoices for the department through P-Card or SAP system, maintaining appropriate vendor files and audit trails.
• Manage third-party service and license agreements.
• Maintain departmental team rooms and SharePoint sites by granting access to team members as needed.
• Collaborate across functions to partner on function-wide projects and provide temporary coverage for peers as needed.
• Provide support on departmental projects and initiatives as assigned.
• Perform other duties as assigned.

Required Education & Experience:

• High School diploma required; bachelor's degree preferred.
• 3+ years of administrative experience required, with experience in a corporate environment strongly preferred.

Essential Skills & Competencies:

• Demonstrated success in managing multiple projects simultaneously.
• Ability to work in a team-based environment, developing a cross-functional network of resources.
• Highly collaborative with stakeholders at the same location and across other Nestlé sites.
• Advanced PC skills required, including MS PowerPoint, Word, Excel, Outlook, team rooms, and SharePoint.
• 5% travel to Nestlé sites (domestically) may be required for events.

Requisiton ID: 344800 

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It is our business imperative to remain a very inclusive workplace.

To our veterans and separated service members, you're at the forefront of our minds as we recruit top talent to join Nestlé. The skills you've gained while serving our country, such as flexibility, agility, and leadership, are much like the skills that will make you successful in this role. In addition, with our commitment to an inclusive work environment, we recognize the exceptional engagement and innovation displayed by individuals with disabilities. Nestlé seeks such skilled and qualified individuals to share our mission where you’ll join a cohort of others who have chosen to call Nestlé home.

The Nestlé Companies are an equal employment opportunity and affirmative action employer seeking diversity in qualified applicants for employment. All applicants will receive consideration for employment without regard to race, ethnicity, color, gender, gender identity, age, religion, national origin, ancestry, disability, perceived disability, medical condition, genetic information, veteran status, sexual orientation, or any other protected status, as defined by applicable law. Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any special accommodations in order to participate fully in our recruitment experience. Contact us at accommodations@nestle.com or please dial 711 and provide this number to the operator: 1-800-321-6467.

This position is not eligible for Visa Sponsorship. 
 

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