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Executive Administrative Assistant

Executive Administrative Assistant

 

We’re a leader in the pet care industry, which means we’re not only ahead in volume, profit and market share, but our associates dare to Stand Taller. We innovate new products, impart new agilities into existing processes, constantly advance pet nutrition, and always pay it forward in the form of service for our communities and families. Are you up for the dare?

 

This position is not eligible for Visa Sponsorship.

 

 

Position Summary

 

The best of administrative professionals think ahead of our needs. You’re proactive—constantly lending a hand to what we need before we need it. You know all the ins and outs—many of the details most of us will never know. Nestlé Purina is a place where you’ll surround yourself with teams and projects that are making history in pet care. We’re leaning on you for those details that make an immeasurable difference in every area of what we do—from IS/IT to marketing, and everything in between.

The Global Strategic Business Unit (GSBU), based in St. Louis, MO, provides strategic direction for Nestlé's Global PetCare business activities. The GSBU interacts with Regional, Zone, and Vevey, Switzerland management groups to align, prioritize, and implement business strategies to optimize the performance of our business.  The Executive Administrative Assistant provides key functional and administrative support to the Vice President Marketing GSBU, other members of the GSBU Leadership Team and the GSBU Marketing Team. You’ll develop close relationships and accrue deep knowledge of the business and their preferences. This exposure and development will make you a valuable asset throughout your career path. Our vibrant culture challenges us to Stand Taller and ask “What’s Next?” or “What’s better?” So, if your full potential could be unleashed, what would you add to the mix?

 

  • Manage calendars throughout the day and update as needed for changes/additions including handling all Outlook requests as they are received, and schedule meetings. This aligns with Global meetings to be attended at Nestlé Headquarters in Vevey on a monthly basis
  • Complete extensive travel arrangements on a global level, including market visits, global meetings, and expense reports. Complete appropriate visas and renewing passports in a timely manner
  • Coordinate both local and global GSBU meetings with local teams, zone level, regional level, Vevey headquarters, and external stakeholders
  • Ensure the overall quality and clarity of all outgoing communications: Documents must be error-free, clear, concise, and formatted to meet departmental standards and global communication templates. Prepare and distribute project-related documents and communications
  • Provide clerical assistance including mail distribution, document reproduction & distribution, translation, and invoice & expense report processing
  • Develop and maintain the physical and electronic filing system for department records
  • Find ways to create an exciting work environment with new GSBU traditions by planning and organizing regular team activities for the GSBU

 

Requirements

  • High school diploma or equivalent
  • 5 + years of professional experience as an executive assistant at a large organization with 1+ of those years supporting one or more top-level executives
  • 3+ years of experience working with the Microsoft Suite, including Outlook, Word, and PowerPoint

 

Other

  • Associate’s or Bachelor’s degree from an accredited institution is preferred

 

The approximate pay range for this position is $75,000 to $90,000. Please note that the pay range provided is a good faith estimate for the position at the time of posting. Final compensation may vary based on factors including but not limited to knowledge, skills and abilities as well as geographic location.

Nestlé offers performance-based incentives and a competitive total rewards package, which includes a 401k with company match, healthcare coverage and a broad range of other benefits.  Incentives and/or benefit packages may vary depending on the position. Learn more at About Us | Nestlé Careers (nestlejobs.com)

 

REQUISITION ID:

307139

It is our business imperative to remain a very inclusive workplace.

 

To our veterans and separated service members, you're at the forefront of our minds as we recruit top talent to join Nestlé. The skills you've gained while serving our country, such as flexibility, agility, and leadership, are much like the skills that will make you successful in this role.  In addition, with our commitment to an inclusive work environment, we recognize the exceptional engagement and innovation displayed by individuals with disabilities.  Nestlé seeks such skilled and qualified individuals to share our mission where you’ll join a cohort of others who have chosen to call Nestlé home.

 

The Nestlé Companies are an equal employment opportunity and affirmative action employer* seeking diversity in qualified applicants for employment.  All applicants will receive consideration for employment without regard to race, ethnicity, color, gender, gender identity, age, religion, national origin, ancestry, disability, perceived disability, medical condition, genetic information, veteran status, sexual orientation, or any other protected status, as defined by applicable law. Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any special accommodations in order to participate fully in our recruitment experience. Contact us at accommodations@nestle.com or please dial 711 and provide this number to the operator: 1-800-321-6467

 

*Note: Nespresso is not a federal contractor and does not maintain affirmative action programs

 

Review our applicant privacy notice before applying at https://www.nestlejobs.com/privacy

 

 

We’re a leader in the pet care industry, which means we’re not only ahead in volume, profit and market share, but our associates dare to Stand Taller. We innovate new products, impart new agilities into existing processes, constantly advance pet nutrition, and always pay it forward in the form of service for our communities and families. Are you up for the dare?

 

This position is not eligible for Visa Sponsorship.

 

 

Position Summary

 

The best of administrative professionals think ahead of our needs. You’re proactive—constantly lending a hand to what we need before we need it. You know all the ins and outs—many of the details most of us will never know. Nestlé Purina is a place where you’ll surround yourself with teams and projects that are making history in pet care. We’re leaning on you for those details that make an immeasurable difference in every area of what we do—from IS/IT to marketing, and everything in between.

The Global Strategic Business Unit (GSBU), based in St. Louis, MO, provides strategic direction for Nestlé's Global PetCare business activities. The GSBU interacts with Regional, Zone, and Vevey, Switzerland management groups to align, prioritize, and implement business strategies to optimize the performance of our business.  The Executive Administrative Assistant provides key functional and administrative support to the Vice President Marketing GSBU, other members of the GSBU Leadership Team and the GSBU Marketing Team. You’ll develop close relationships and accrue deep knowledge of the business and their preferences. This exposure and development will make you a valuable asset throughout your career path. Our vibrant culture challenges us to Stand Taller and ask “What’s Next?” or “What’s better?” So, if your full potential could be unleashed, what would you add to the mix?

 

  • Manage calendars throughout the day and update as needed for changes/additions including handling all Outlook requests as they are received, and schedule meetings. This aligns with Global meetings to be attended at Nestlé Headquarters in Vevey on a monthly basis
  • Complete extensive travel arrangements on a global level, including market visits, global meetings, and expense reports. Complete appropriate visas and renewing passports in a timely manner
  • Coordinate both local and global GSBU meetings with local teams, zone level, regional level, Vevey headquarters, and external stakeholders
  • Ensure the overall quality and clarity of all outgoing communications: Documents must be error-free, clear, concise, and formatted to meet departmental standards and global communication templates. Prepare and distribute project-related documents and communications
  • Provide clerical assistance including mail distribution, document reproduction & distribution, translation, and invoice & expense report processing
  • Develop and maintain the physical and electronic filing system for department records
  • Find ways to create an exciting work environment with new GSBU traditions by planning and organizing regular team activities for the GSBU

 

Requirements

  • High school diploma or equivalent
  • 5 + years of professional experience as an executive assistant at a large organization with 1+ of those years supporting one or more top-level executives
  • 3+ years of experience working with the Microsoft Suite, including Outlook, Word, and PowerPoint

 

Other

  • Associate’s or Bachelor’s degree from an accredited institution is preferred

 

The approximate pay range for this position is $75,000 to $90,000. Please note that the pay range provided is a good faith estimate for the position at the time of posting. Final compensation may vary based on factors including but not limited to knowledge, skills and abilities as well as geographic location.

Nestlé offers performance-based incentives and a competitive total rewards package, which includes a 401k with company match, healthcare coverage and a broad range of other benefits.  Incentives and/or benefit packages may vary depending on the position. Learn more at About Us | Nestlé Careers (nestlejobs.com)

 

REQUISITION ID:

307139

It is our business imperative to remain a very inclusive workplace.

 

To our veterans and separated service members, you're at the forefront of our minds as we recruit top talent to join Nestlé. The skills you've gained while serving our country, such as flexibility, agility, and leadership, are much like the skills that will make you successful in this role.  In addition, with our commitment to an inclusive work environment, we recognize the exceptional engagement and innovation displayed by individuals with disabilities.  Nestlé seeks such skilled and qualified individuals to share our mission where you’ll join a cohort of others who have chosen to call Nestlé home.

 

The Nestlé Companies are an equal employment opportunity and affirmative action employer* seeking diversity in qualified applicants for employment.  All applicants will receive consideration for employment without regard to race, ethnicity, color, gender, gender identity, age, religion, national origin, ancestry, disability, perceived disability, medical condition, genetic information, veteran status, sexual orientation, or any other protected status, as defined by applicable law. Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any special accommodations in order to participate fully in our recruitment experience. Contact us at accommodations@nestle.com or please dial 711 and provide this number to the operator: 1-800-321-6467

 

*Note: Nespresso is not a federal contractor and does not maintain affirmative action programs

 

Review our applicant privacy notice before applying at https://www.nestlejobs.com/privacy

 

St. Louis, MO, US, 63102

St. Louis, MO, US, 63102


Nearest Major Market: St Louis

Apply now »