The Nestlé Professional Solutions at Nestlé USA leverages its position as the world's largest food and beverage company to bring brands that you enjoy in your home, to other areas of your life such as the workplace, restaurants, hotels, and your neighborhood College or University. Our portfolio of products and solutions includes beloved brands such as Stouffer's, Coffee mate, Nescafé, and Starbucks. With our extensive networks and industry knowledge, we offer unparalleled support and guidance to foodservice operators, ensuring their success in a competitive market. We strive to contribute to a healthier future by providing the finest ingredients and operational knowledge to every type of foodservice operation. The strength of our trusted brands is supported by a team of skilled professionals who are dedicated to deepening their industry experience. Our team of culinary experts and skilled product developers partner closely with foodservice professionals to generate creative, branded food and beverage solutions that address a wide variety of needs. Our employees thrive on opportunities to grow and develop within the food-service industry, ensuring that we are always at the forefront of industry trends and innovations.

This position is not eligible for Visa Sponsorship.

Are you a highly organized and proactive individual with a passion for office administration and human resources? We are looking for a Sr. Specialist Office Administrator to oversee our office operations and support our HR functions. The ideal candidate will possess excellent communication skills, strong attention to detail, and the ability to manage multiple tasks effectively. This role involves managing daily office activities while dedicating approximately 20% of the time to HR-related responsibilities.

Key Responsibilities:

Office Management (80%):

• Oversee daily office operations to ensure a productive and efficient working environment.
• Manage office supplies inventory, place orders as necessary, and maintain budgetary controls.
• Coordinate office maintenance and repairs, liaising with vendors and service providers.
• Organize and schedule meetings and events for the Service Center.
• Implement and maintain office policies and procedures to enhance operational efficiency.
• Assist in onboarding new employees, providing orientation and necessary training.
• Maintain office filing systems, both electronic and physical, ensuring confidentiality and compliance with company policies.
• Travel and Expense Lead User, attend monthly meetings, support team with expense reports and assist with T&E and AMEX questions.
• AMEX purchase card user, responsibilities include monthly reconciliation of charges, collection/scan purchasing receipts to Amex site.
• Support the Service Center leadership with meetings, conference rooms, assist with travel requests, attend weekly check-on meetings with Nestle Professional Solutions Administration Team.

Human Resources (20%):

• Support HR Manager with administration support of Human Resources activities for the Thono Service Center.
• Assist with employee engagement initiatives.
• Plan and coordinate events, including catering orders, set-up, clean-up, and drafting announcement emails.
• Manage on-site company store, including ordering products, inventory, and reconciling funds.
• Maintain Thono Distribution Lists and Thono Rolling Newsfeed.
• Coordinate biometric screenings and flu shots, including scheduling, email announcements, and on-site coordination.
• Attend Monthly Wellness Champion Calls and post wellness materials on company bulletin boards.

Qualifications:

• Bachelor’s degree in business administration, Human Resources, or a related field preferred.
• Proven experience as an Office Manager or in a similar administrative role.
• Basic knowledge of HR practices and labor laws.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Ability to maintain confidentiality and handle sensitive information.

Requistion ID: 335651 

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It is our business imperative to remain a very inclusive workplace.

To our veterans and separated service members, you're at the forefront of our minds as we recruit top talent to join Nestlé. The skills you've gained while serving our country, such as flexibility, agility, and leadership, are much like the skills that will make you successful in this role. In addition, with our commitment to an inclusive work environment, we recognize the exceptional engagement and innovation displayed by individuals with disabilities. Nestlé seeks such skilled and qualified individuals to share our mission where you’ll join a cohort of others who have chosen to call Nestlé home.

The Nestlé Companies are an equal employment opportunity and affirmative action employer seeking diversity in qualified applicants for employment. All applicants will receive consideration for employment without regard to race, ethnicity, color, gender, gender identity, age, religion, national origin, ancestry, disability, perceived disability, medical condition, genetic information, veteran status, sexual orientation, or any other protected status, as defined by applicable law. Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any special accommodations in order to participate fully in our recruitment experience. Contact us at accommodations@nestle.com or please dial 711 and provide this number to the operator: 1-800-321-6467.

This position is not eligible for Visa Sponsorship. 
 

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