At Nespresso, we believe that we can elevate the world of coffee to drive a positive impact and be a force for good. We place our people at the heart of our success – all 14,000 of them. To achieve this, we live by four behaviors. We Inspire, we Care, we Act, and we iNnovate. Want to be part of this exciting journey? Join the Nespresso team- Reimagine what coffee can be. Reimagine what you can become.

Position Snapshot

Location: Vevey, Switzerland

Company: Nespresso HQ
Act. Rate: Full-Time
Type of contract: Permanent contract

Start date: As soon as possible

What we offer at Nespresso

Exciting opportunities to develop your career your way

Flexible working arrangements - facilitating creativity and collaboration

A culture of diversity, inclusion and belonging where individuality is celebrated, and you can be the real you!

Quality and sustainability at the core of who we are and a critical vision of driving positive change

The opportunity to be part of a B Corp certified company and one of the world’s most trusted brands

Don’t hesitate to connect with us during the recruitment process to learn more.

Position Summary 

As an Executive Assistant, you will provide high quality & proactive support to the Global Head of Operations and the Global Head of Supply Chain and act as administrative coordinator for their teams.

A Day in the Life of an Executive Assistant

• Manage proactively & timely the agendas, prioritize, organize, and prepare meetings with appropriate documents/information
• Support a variety of administrative activities specific to working area / office management
• Maintain Outlook Calendar (appointment schedules)
• Prepare, edit & compile information required to ensure timely follow-up and decision making (i.e., correspondence, short notes, minutes, distribution lists, reports, reviews and presentations etc.)
• Organize travel arrangements and logistics in line with Nestlé Policy and coordinate with markets when appropriate in case of visits; manage expense reports 
• Administer the Procurement process and ensure payment terms in line with the corporate guidelines
• Act as back-up for assistants during absence: manage agendas, urgencies and support department needs

What will make you successful

• Proven successful experience as Senior Assistant supporting Senior Leaders
• Trustworthy & reliable with ability to maintain a strict level of confidentiality
• Ability to work in a multinational & complex environment
• Excellent communication skills (written and spoken) & senior stakeholders management skills
• Proactive, flexible & agile, ability to work in a fast-paced environment
• Service oriented, open-minded, and can-do attitude 
• Strong organization & prioritization skills
• Excellent knowledge of MS Office, SharePoint and Concur
• Fluency in English & French

Nespresso is committed to the accessibility of its recruitment process. If you require an adaptation during the recruitment process, please do let us know so we can support you effectively. All information will be treated confidentially.

At Nespresso, we’ve built a culture of care and inclusion, making sure everyone can be their bold selves, while growing with the company. We innovate, dare to try, learn and scale up in a fast paced, digital and connected environment. With a diverse workforce made up of over 90 nationalities across 58 countries, you can be a part of an innovative culture, where supportive people help each other. One where anyone is encouraged to challenge the status quo and have an impact on the future for one of the biggest sustainable companies. Whatever your role, you’ll find you can drive real change and spread your enthusiasm. Join the place where you can thrive, you feel, you belong, you are inspired to be and do your best.