Position Snapshot

Location: Vevey, Switzerland 
Company: Société des Produits Nestlé S.A.
Act. Rate: Full-Time Act. Rate 100% 
Type of contact: Permanent contract 
Start date: 1st of April 2022 or ASAP
Deadline for applications: 14.03.2022

Position Summary

As a Senior Administrative Assistant, you will provide high quality and proactive support to the VP Operations Manager & the Head of Strategy and Business Development for Zone Latam. You will keep the agenda, balance commitments and prioritize in order to respect deadlines.  

A day in the life of a Senior Administrative Assistant

• Proactively coordinate and manage agendas, prioritize, organize and prepare meetings with the appropriate documents
• Identify, anticipate, prioritize incoming mail and prepare information required to ensure timely follow-up (i.e. for correspondence, minutes, presentations, etc.)
• Update organigrams /absences/ holidays and other key information 
• Organize travel arrangements and logistics as well as internal or external visits, events & seminars; manage expense reports
• Act as the first contact point for internal and external stakeholders            
• Manage budget tracking and support on the PR/PO 
• Maintain content of Digital platforms and contribute to innovative solutions
• Act as back-up for the Zone assistants

What will make you successful

• Confirmed experience as Senior assistant within Nestlé or at least 5 years’ experience in a similar role
• Excellent interpersonal, communication & stakeholder managements skills
• Proven organization & prioritization skills with ability to work in multinational environment
• Trustworthy and reliable with ability to maintain a strict level of confidentiality
• Flexible & agile with a high sense of collaboration & can-do attitude
• ISIT Savvy: very good knowledge of MS Office applications (especially PowerPoint), Intranet, SharePoint, Workplace and Concur
• Fluent English, any other language would be a plus (Spanish an asset)