Position Snapshot

Location: flexible location within Zone Europe 
Company: Société des Produits Nestlé 
Act. Rate: Part-Time 70-80%
Type of contract: Permanent contract 
Start date: ASAP

Do you want to know more about the Z-Europe Coffee Category? Check this out! 

Position Summary

As an Administrative Assistant - Coffee Zone Europe you will provide high quality & proactive support to managers and teams within the regional Sales & Marketing departments, whose team members are physically based across our Z-EUR markets. 

A Day in the Life of an Administrative Assistant- Coffee Zone Europe

• Manage general administration activities with efficiency to ensure timely follow-up 
• Proactive & timely agenda management, prioritize, organize and prepare meetings with the appropriate documents for Core Leadership Team members
• Identify, anticipate, prioritize incoming mail and prepare information required to ensure timely follow-up(i.e. correspondence, short notes, minutes; edit reports, reviews and presentations, update lists etc.)
• Coordination of all administrative support to arriving & departing team members 
• Plan, coordinate and prepare meetings and travel as well as manage the expense reports 
• Coordinate budget process (PR/PO)
• Maintain content of digital platforms and contribute to innovative solutions 
• Act as "super-user or expert" for the deployment of new Nestlé solutions (IT/office tools, processes and policies)

What will make you successful

• Confirmed experience as an Assistant in Nestlé within a comparable role, general interest in Marketing & Sales
• Ability to work in a multinational & complex environment with multiple stakeholders and team members based in different locations
• Flexible, open-minded with a can-do attitude
• Able to prioritize  
• Excellent prioritization, communication & time management skills
• Very good knowledge of MS Office applications and SAP & Concur
• Fluency in English - both spoken & written